Junior Personal Assistant / Receptionist

Kencorp; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A construction company in Johannesburg is seeking a Junior Personal Assistant / Receptionist. The ideal candidate will manage the Director's calendar, handle travel arrangements, and perform personal errands while showcasing strong organizational skills. Candidates should have at least 3 years of relevant experience and a Matric with a Secretarial Diploma. Proficiency in Microsoft Office and excellent communication skills are essential.

Qualifications

• 3 years Receptionist / Personal Assistant experience required.
• Ability to multitask effectively.
• Proficient with Microsoft Office Suite or Google Workspace.

Responsibilities

• Manage the Director’s calendar and schedule meetings.
• Handle travel arrangements and prepare documents.
• Screen phone calls and emails; prioritize inquiries.
• Perform personal errands and administrative duties.

Skills

Strong organizational skills

Time management

Excellent communication skills

Proficiency in Microsoft Office Suite

High level of professionalism

Education

Matric + Secretarial Diploma

Job description

SUMMARY

Junior Personal Assistant / Receptionist required for the Construction Sector in Sandton

RESPONSIBILITIES

• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Handle travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain accurate filing systems (both digital and physical).
• Screen phone calls, emails, and inquiries; prioritize and redirect as appropriate.
• Perform Directors instructed personal administrative duties & personal errands. Including but not limited to
• Processing and maintaining Directors and Director’s immediate family / ies medical aid / s including but not limited to claims submission, claims follow up, organizing doctor’s appointments etc.
• Processing and maintaining Directors'' Insurance Policies including but not limited to vehicle insurance, house insurance, claims submissions, repair works quotations, claims follow up etc
• Administration, procurement and monitoring of all the repairs and maintenance of the Directors'' Vehicles including but not limited to booking for services / repairs, obtaining quotes for services / repairs, licensing / license renewals / registration of vehicles, purchasing / selling of vehicles, fines and paperwork’s at vehicle licensing department, dealing with traffic department etc
• Supervision, Coordination and Payment of including but not limited to the garden, plumbing, pest control, pool cleaning services, repair & maintenance etc. of the Directors'' homes
• Reception Duties
• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage visitor logs and ensure compliance with company security policies.

REQUIREMENTS

• Strong organizational and time management skills with the ability to multitask effectively.
• Matric + Secretarial Diploma
• 3 years Receptionist / Personal Assistant experience
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and / or Google Workspace.
• High level of professionalism, discretion, and integrity.