Junior Office Administrator / Personal Assistant (PA)

All Stars placement......064_9307_480; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading staffing agency in Pretoria seeks a detail-oriented candidate for an entry-level office administration role. Responsibilities include managing correspondence, scheduling meetings, and providing general administrative support. Ideal candidates should have a Matric/Grade 12 qualification, a diploma is advantageous, and at least 1-2 years of related experience. The role offers a chance to grow within office management.

Qualifications

• Matric / Grade 12 is essential.
• Diploma or Certificate in Office Administration is advantageous.
• 1–2 years' experience in office administration or PA role.

Responsibilities

• Provide administrative support to management and staff.
• Answer phones, manage correspondence, and greet visitors.
• Schedule and coordinate meetings and appointments.

Skills

Attention to detail

Organizational skills

Proficiency in MS Office

Strong communication skills

Professional attitude

Education

Matric / Grade 12

Diploma in Office Administration

Job description

The successful candidate will manage a variety of administrative, clerical, and PA duties. This role requires someone detail-oriented, professional, and eager to grow their career in office management and executive support.

Qualifications & Skills

• Matric / Grade 12 (essential)
• Diploma or Certificate in Office Administration, Business Management, or Secretarial Studies (advantageous)
• 1–2 years’ experience in office administration or PA role (junior/entry-level)
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Professional, reliable, and proactive attitude
• Ability to work independently and as part of a team
• Discretion and confidentiality when handling sensitive information

Key Responsibilities

• Provide administrative support to management and staff
• Answer phones, manage correspondence, and greet visitors
• Schedule and coordinate meetings, appointments, and travel arrangements
• Assist with filing, document management, and data capturing
• Prepare reports, presentations, and basic correspondence
• Handle office supplies, stationery, and general office upkeep
• Support financial administration (e.g., petty cash, expense tracking)
• Perform ad‑hoc PA duties as required (personal errands, diary management)