Junior Office Administrator

Vulcan Recruit; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruiting agency is seeking a proactive Junior Office Administrator / Personal Assistant in Somerset West. This permanent, office-based position requires strong administrative skills and attention to detail. Ideal candidates should have Matric, 1-2 years of experience in an office setting, and proficiency in MS Office. Responsibilities include providing admin support, managing correspondence, and coordinating meetings.

Qualifications

• Essential to have Matric / Grade 12.
• 1–2 years' experience in office administration or PA role is needed.
• Proficiency in MS Office required.

Responsibilities

• Provide administrative support to management and staff.
• Answer phones and manage correspondence.
• Schedule and coordinate meetings.

Skills

Proficiency in MS Office

Excellent organizational skills

Strong written and verbal communication skills

Ability to work independently

Discretion and confidentiality

Education

Matric / Grade 12

Diploma or Certificate in Office Administration

Job description

Job Specification

• Location: Somerset West
• Working Hours: Full-time, Office-based (08 :
• Contract Type: Permanent
• Salary: Competitive (entry-level, based on experience)

About the Role

We are looking for a proactive and well‑organized Junior Office Administrator / Personal Assistant (PA) to join our team in Somerset West. This is a permanent, office‑based position, ideal for someone with strong administrative skills who enjoys supporting a busy office environment and assisting management. The successful candidate will manage a variety of administrative, clerical, and PA duties. This role requires someone detail‑oriented, professional, and eager to grow their career in office management and executive support.

Qualifications & Skills

• Matric / Grade 12 (essential)
• Diploma or Certificate in Office Administration, Business Management, or Secretarial Studies (advantageous)
• 1–2 years' experience in office administration or PA role (junior / entry‑level)
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Professional, reliable, and proactive attitude
• Ability to work independently and as part of a team
• Discretion and confidentiality when handling sensitive information

Key Responsibilities

• Provide administrative support to management and staff
• Answer phones, manage correspondence, and greet visitors
• Schedule and coordinate meetings, appointments, and travel arrangements
• Assist with filing, document management, and data capturing
• Prepare reports, presentations, and basic correspondence
• Handle office supplies, stationery, and general office upkeep
• Support financial administration (e.g., petty cash, expense tracking)
• Perform ad‑hoc PA duties as required (personal errands, diary management)