Junior Office

Top Recruitment; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic software engineering company is seeking a meticulous and proactive Office and Finance Administrator in Cape Town. The candidate will handle daily administration, manage office finances, oversee cleanings and repairs, and assist with onboarding. A Matric certificate is required, along with strong organisational skills and a solid understanding of basic accounting principles. The role offers the opportunity to develop skills in a collaborative environment.

Qualifications

• At least 18 months of previous accounting and/or office administration experience.
• Minimum 18 months experience using Microsoft Office or Google Workspace.
• Must be able to drive and possess a valid South African driver's licence.

Responsibilities

• Handle daily administration and liaise with rental agencies.
• Organise office maintenance and manage office access control.
• Prepare and send out invoices, follow up with debtors.

Skills

Attention to Detail

Organisational Skills

Communication

Problem-Solving

Work Ethic

Team Player

Education

Matric certificate with Mathematics and/or Accounting

BComm degree or equivalent qualification

Tools

Microsoft Office

Google Workspace

Job description

Introduction

Do you thrive in a busy environment?

Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles?

If so, we want to hear from you. An established and growing software engineering company is seeking a highly meticulous, proactive, and organised Office and Finance Administrator to join their team.

Duties & Responsibilities

• Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation.
• Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics.
• Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.
• Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation.
• Organise meetings and make travel arrangements, including reconciling associated costs.
• Answer phones, welcome guests, and run necessary errands.
• Manage the office cleaning staff.
• Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments.
• Prepare journals, allocate bank transactions, and reconcile bank accounts.
• Capture EFT payments for authorisation and verify suppliers' bank account details.
• Assist with monthly payroll tasks and support the financial year-end processes.
• Maintain an organised electronic and physical filing system for all office and financial documentation.
• Assist the Marketing Team with event arrangements.

Requirements

• A Matric (Grade 12) certificate with Mathematics and/or Accounting as a subject.
• BComm degree or equivalent qualification (highly advantageous).
• At least 18 months of previous accounting experience (processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience.
• Minimum 18 months experience using Microsoft Office (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides).
• Must be able to drive a vehicle, possess a valid South African driver's licence and access to a reliable vehicle.
• Meticulous Attention to Detail: methodical and thorough approach to ensure accuracy.
• Financial Knowledge: solid understanding of basic accounting principles, including VAT, debtors, cashbook, and payroll.
• Organisational Skills: strong organiser, time management, and prioritisation skills.
• Problem‑Solving: highly analytical and proactive approach to tackling challenges.
• Professional Conduct: high level of integrity and firm commitment to confidentiality, especially with sensitive financial data.
• Communication: excellent written and verbal communication skills.
• Work Ethic: honest, hardworking, able to work independently and collaboratively, demonstrate initiative.
• Team Player: friendly and enjoys helping and working with people.

Why Join Us

You’ll be a valued member of a dynamic and supportive team in a collaborative work environment where your contributions are recognised and appreciated.

You’ll have the opportunity to develop your skills, take on new challenges, and contribute to the success of a growing company.