Junior Hr Officer

Bluespec Holdings; Gauteng; On-site; ZAR 519 000 - 780 000; Full time

Job summary

An HR consulting firm in Gauteng is hiring for a role focused on acting as a liaison between branches and the head office. Responsibilities include managing HR-related matters, maintaining timekeeping and employee files, and ensuring compliance with Employment Equity requirements. The ideal candidate should have strong organizational skills, discretion, and the ability to multitask effectively.

Responsibilities

• Act as liaison between branch and head office level.
• Escalate all HR related issues to HR head office.
• Obtain quality information of new employees.
• Timely submission of new starter packs to head office.
• Maintenance of timekeeping for all staff.
• Conduct audits on employee files.
• Guide management with disciplinary issues.
• Ensure EE meetings are conducted and the file is maintained.

Skills

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

Organisational skills and the ability to multitask

Proactive and take the initiative

Tact and diplomacy

Time management

Accuracy and attention to detail

Administrative skills

Confidence

Good team working skills

Presentable

Job description

MAIN JOB FUNCTION

• Act as liaison between branch and head office level. Ensure HR head office is always updated on all HR related matters.
• Escalate all HR related issues to HR head office timeously.
• Obtain quality information of new employees and ensuring all new employees are loaded on the clocking machine.
• Timeous submission of new starter packs to head office.
• Maintenance of timekeeping for all staff. Provide payroll / clocking clerks with timeous and accurate clocking information.
• Regular maintenance of probation reviews.
• Liase with head office to prepare notification of hearings where required.
• Guide management with assistance from head office with disciplinary issues such as warnings, counselling sessions, grievances etc.
• Prepare CCMA bundles, prepare witnesses and administration for CCMA matters.
• Ensure EE meetings are being conducted and the file is maintained at each branch.
• Ensure Branch is compliant with Employment Equity requirements.
• Ensure the leave scheduling is done.
• Conduct audits on employee files and general information on an ad hoc basis.
• Getting job profiling signed off for all staff and management timeously.
• Focus on communication and guidance with staff and Management to minimize conflict and unrest in the workplace.
• Get timeous sign off on all documentation and submit to head office HR timeously.
• Collecting leave forms and sick notes and forward timeously to payroll / clocking clerks.

Key Skills

• Discretion and trustworthiness : you will often be party of confidential information
• Flexibility and adaptability;
• Good oral and written communication skills;
• Organisational skills and the ability to multitask;
• The ability to be proactive and take the initiative;
• Tact and diplomacy;
• Communication skills;
• Time management;
• Accuracy and attention to detail;
• Administrative skills;
• Confidence;
• Good team working skills;
• Presentable