Junior Conveyancing Secretary (OTP’s)

IGrow Wealth Investments; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property firm in Cape Town is seeking a Junior Conveyancing Secretary to assist with drafting and administration of Offer to Purchase agreements. The ideal candidate will have strong communication skills, attention to detail, and about 2 years of relevant experience. Responsibilities include ensuring accuracy in property documentation and general administrative support to the team.

Qualifications

• Approximately 2 years’ experience within a conveyancing firm, real estate agency, or home loans environment.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to handle confidential information with discretion.

Responsibilities

• Drafting, reviewing, and editing Offer to Purchase (OTP) agreements and related documentation.
• Ensuring accuracy of buyer/seller information, purchase price, and conditions.
• Maintaining systematic filing and tracking of OTPs.

Skills

Strong written and verbal communication skills

Excellent attention to detail

Organizational skills

Discretion and professionalism

Education

Matric / Grade 12

Certificate or diploma in Real Estate, Legal Studies, or Property Administration

Tools

Microsoft Office

Google Workspace

PDF formatting tools

Job description

Job title : Junior Conveyancing Secretary (OTP’s)

Job Location : Western Cape, Cape Town

Deadline : December 05, 2025

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• Are you detail-oriented and passionate about property documentation and legal accuracy? We are looking for a Junior Conveyancing Secretary to assist with the drafting, reviewing, and administration of Offer to Purchase (OTP) agreements, ensuring accuracy, compliance, and smooth coordination across our sales and conveyancing teams.

To qualify for this position, you need :

• Matric / Grade 12 (essential).
• Approximately 2 years’ experience within a conveyancing firm, real estate agency, or home loans environment, with specific responsibility for drafting OTPs (essential).
• A certificate or diploma in Real Estate, Legal Studies, or Property Administration (advantageous).
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office, Google Workspace, and PDF formatting tools.
• Discretion and professionalism when handling confidential information.

Duties and responsibilities include, but not limited to :

• Drafting, reviewing, and editing Offer to Purchase (OTP) agreements and related documentation for property sales.
• Ensuring all details — including buyer / seller information, purchase price, conditions, and timeframes — are accurate and complete.
• Verifying property details against property registers and supporting documents.
• Maintaining a systematic filing and tracking system for all drafted and signed OTPs.
• Protecting confidential client information and ensuring compliance with data privacy regulations.
• Providing general administrative support to the sales and conveyancing teams as required.

Personal attributes :

• High level of integrity and accountability.
• Strong interpersonal skills and a teamwork orientation.
• Ability to work under pressure and meet tight deadlines.
• Professional, client-focused demeanor.
• Administrative / Management jobs