Junior Conveyancing Secretary

Cecile Personnel; Gauteng; On-site; ZAR 212,000 - 223,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Soweto location

Job summary

Cecile Personnel is seeking a highly organized Legal Secretary to support a busy conveyancing team in Gauteng, including Soweto and East Rand. You will manage files from instruction to registration, liaise with clients and banks, and ensure compliance with conveyancing procedures.

Immediate start available for a candidate with strong admin skills and legal terminology knowledge. The role requires 3+ years as a legal secretary, proficiency in MS Office and Lexis Convey; experience with Deeds

Qualifications

• Residency in Johannesburg or East Rand essential.
• Minimum 5 years transfers and deceased estates experience.
• Proven experience working as a Conveyancing Secretary.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Proficiency in Microsoft Office and Legal Software
• Excellent written and verbal communication skills.

Responsibilities

• Manage the full conveyancing process from instruction to registration, including opening, maintaining, and closing conveyancing files.
• Prepare, draft, and process all conveyancing documentation relating to property transfers and deceased estates.
• Liaise with clients, estate agents, banks, bond attorneys, cancellation attorneys, the Deeds Office, the Master of the High Court, executors, and other stakeholders.
• Attend to property transfers arising from deceased estates, ensuring all required documentation is complete and compliant.
• Request, monitor, and follow up on rates clearances, levy clearances, transfer duty receipts, compliance certificates, and other outstanding documentation.
• Coordinate document signing, lodge transfer documents for registration, monitor progress through to registration, and attend to all post-registration processes.
• Maintain accurate records, provide regular updates to clients and stakeholders, and ensure compliance with conveyancing procedures and legal requirements.

Skills

Conveyancing knowledge

Deceased estates

MS Office

Legal software

Communication skills

Multi-tasking

Tools

Lexis Convey

E4

Legal billing software

Job description

Salary: R19 000 - R20 000 CTC per month, plus overtime (optional)

Vacancy Type: Full-Time

Requirements

Residency in Johannesburg or East Rand is essential.

Minimum 5 years transfers and deceased estates experience.

Proven experience working as a Conveyancing Secretary.

Ability to work in a fast-paced environment and adapt to changing priorities.

Proficiency in Microsoft Office and Legal Software

Excellent written and verbal communication skills.

Duties

Manage the full conveyancing process from instruction to registration, including opening, maintaining, and closing conveyancing files.

Prepare, draft, and process all conveyancing documentation relating to property transfers and deceased estates.

Liaise with clients, estate agents, banks, bond attorneys, cancellation attorneys, the Deeds Office, the Master of the High Court, executors, and other stakeholders.

Attend to property transfers arising from deceased estates, ensuring all required documentation is complete and compliant.

Request, monitor, and follow up on rates clearances, levy clearances, transfer duty receipts, compliance certificates, and other outstanding documentation.

Coordinate document signing, lodge transfer documents for registration, monitor progress through to registration, and attend to all post-registration processes.

Maintain accurate records, provide regular updates to clients and stakeholders, and ensure compliance with conveyancing procedures and legal requirements.

• Experience as a Conveyancing Transfer Secretary
• Experience handling transfer files from instruction through to registration
• Experience with Full Title and Sectional Title transfers
• Experience with Deeds Office procedures and documentation
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple transfer matters and meet deadlines
• Good communication skills and ability to liaise with clients, agents, attorneys and other stakeholders
• 5+ years proven experience in Bond registrations
• Experience dealing with the following banks is essential:
  • SA Home Loans
  • ABSA
  • FNB
  • Nedbank
  • Standard Bank
• Strong understanding of the conveyancing process from instruction through to registration
• Ability to manage matters independently and work effectively under pressure
• Strong organisational skills and excellent attention to detail
• Deadline-driven with the ability to manage a high-volume workload
• Excellent communication and client liaison skills
• Strong attorney and bank liaison skills
• Experience in Cancelations would be a bonus
• Experience with Lexis Convey and E4
• Available immediately
• Must know Lexis convey and the various rates portals
• Subdivisions, consolidation experience advantageous

Our client is seeking a highly organized and efficient Legal Secretary to provide essential administrative and secretarial support to their legal team in Soweto . This role is vital for ensuring the smooth operation of the legal department, managing schedules, correspondence, and important documentation. The ideal candidate will possess excellent administrative skills, a strong understanding of legal terminology and procedures, and a commitment to maintaining confidentiality and accuracy in all tasks. You will be an integral part of the team, contributing to the efficient delivery of legal services within the Gauteng province.

About the Role

Our client is seeking a highly organized and efficient Legal Secretary to provide essential administrative and secretarial support to their legal team in Soweto . This role is vital for ensuring the smooth operation of the legal department, managing schedules, correspondence, and important documentation. The ideal candidate will possess excellent administrative skills, a strong understanding of legal terminology and procedures, and a commitment to maintaining confidentiality and accuracy in all tasks. You will be an integral part of the team, contributing to the efficient delivery of legal services within the Gauteng province.

Key Responsibilities

• Manage attorney calendars, schedule appointments, court dates, and client meetings.
• Prepare, format, and proofread legal documents, correspondence, and reports.
• Organize and maintain legal files, ensuring all documents are accurately filed and readily accessible.
• Handle incoming and outgoing mail, faxes, and emails, routing them appropriately.
• Conduct basic legal research and gather necessary information for case preparation.
• Answer telephone calls, take messages, and manage inquiries with professionalism.

Requirements

• High school diploma or equivalent; a certificate in legal secretarial studies is advantageous.
• Minimum of 3 years of experience as a legal secretary or administrative assistant in a legal setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal billing software.
• Strong knowledge of legal terminology, court procedures, and document formatting.
• Excellent organizational skills, attention to detail, and time management abilities.
• Discretion and the ability to maintain strict confidentiality of sensitive information.

Benefits

• Competitive starting salary appropriate for the role and location.
• Opportunity to gain valuable experience within a professional legal environment.
• Comprehensive benefits package including medical aid and pension fund.
• Paid time off and public holidays.
• Training and development opportunities to enhance administrative and legal skills.
• A supportive and friendly work environment in Soweto .

Our client is seeking a highly organized and efficient Legal Secretary to provide remote administrative support to their legal team, serving operations near Mossel Bay . This role is vital for ensuring the smooth day-to-day functioning of the legal department by managing correspondence, scheduling, and documentation. The ideal candidate will possess excellent secretarial skills, a strong understanding of legal terminology, and the ability to maintain confidentiality and efficiency in a remote work environment. This position offers the chance to be an integral part of a legal team, working autonomously from your chosen location.

About the Role

Our client is seeking a highly organized and efficient Legal Secretary to provide remote administrative support to their legal team, serving operations near Mossel Bay . This role is vital for ensuring the smooth day-to-day functioning of the legal department by managing correspondence, scheduling, and documentation. The ideal candidate will possess excellent secretarial skills, a strong understanding of legal terminology, and the ability to maintain confidentiality and efficiency in a remote work environment. This position offers the chance to be an integral part of a legal team, working autonomously from your chosen location.

Key Responsibilities

• Manage and organize legal documents, case files, and correspondence.
• Schedule appointments, court dates, client meetings, and manage calendars effectively.
• Prepare legal documents, pleadings, and other legal correspondence, ensuring accuracy and adherence to formatting standards.
• Handle client communications and inquiries with professionalism and discretion.
• Transcribe legal dictation accurately and efficiently.
• Maintain confidentiality of all client and case information.
• Assist with billing and timekeeping as required by the legal department.

Requirements

• Proven experience as a Legal Secretary or in a similar administrative role within a legal setting.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent typing, dictation, and document formatting skills.
• Strong organizational abilities and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Ability to work independently, manage multiple tasks, and meet deadlines in a remote capacity.
• Excellent written and verbal communication skills.

Benefits

• Competitive salary and benefits package.
• Fully remote position allowing for flexibility and work-life balance.
• Opportunity to work with a professional and supportive legal team.
• Development of administrative and legal support skills.
• Contribution to the efficient operation of a key business function.

About our Team
LexisNexis Legal & Professional, which serves customers in more than 150 countries with 11,800 employees worldwide, is part of RELX ( a global provider of information-based analytics and decision tools for professional and business customers. Our company has been a long-time leader in deploying AI and advanced technologies to the legal market to improve productivity and transform the overall business and practice of law, deploying ethical and powerful generative AI solutions with a flexible, multi-model approach that prioritizes using the best model from today's top model creators for each individual legal use case. The company employs over 2,000 technologists, data scientists, and experts to develop, test, and validate solutions in line with RELX Responsible AI Principles.
About the Role
In this role, you will be helping to provide legal practical guidance and market insight. You will be reviewing documents, undertaking legal research, drafting content and maintaining trackers. This is a 12-month fixed term role.
Responsibilities
+ Reviewing new and existing content for quality and legal accuracy, and making recommendations for process improvements
+ Monitoring of developments and inputting information to maintain trackers of consultations, cases and dates
+ Drafting practical guidance content (eg FAQs, practice notes, precedents, trackers, checklists, etc)
+ Conducting legal research and liaising with subject matter experts within the Practical Guidance practice area teams
+ Supporting the development and implementation of initiatives to grow and improve the Lexis+ offering
Requirements
+ Have a degree in Law, or equivalent experience
+ Experience and/or interest in Finance law (including Banking & Finance, Insolvency, Insurance and Financial Services) preferable
+ Comfortable working shift hours Monday-Friday, 10 AM-6 PM (June-Oct) and 11 AM-7 PM (Nov-March), SAST
+ Demonstrate an eye for detail and a quality oriented focus
+ Be able to demonstrate excellent research and writing skills
+ Have a good understanding of legal issues, procedures and content types
+ Be able to think creatively, handle multiple tasks simultaneously and work to strict deadlines
+ Be able to communicate influentially and effectively to a range of audiences, including senior stakeholders
+ Be a natural, innovative problem solver, able to collaborate with your team to resolve issues
+ Have an understanding of, and willingness to use, social media and new technology
About the Business
LexisNexis Legal & Professional® provides legal, regulatory, and business information and analytics that help customers increase their productivity, improve decision-making, achieve better outcomes, and advance the rule of law around the world. As a digital pioneer, the company was the first to bring legal and business information online with its Lexis® and Nexis® services.
We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here ( to access benefits specific to your location.
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact .
Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here.
Please read our Candidate Privacy Policy.
We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status,sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
USA Job Seekers:
EEO Know Your Rights.
RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive.
Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions.
Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.