Junior Commodity Coordinator

SGS; Randburg; Presencial; ZAR 180.000 - 240.000; Jornada completa

Descripción de la vacante

SGS Randburg is seeking a diligent administrator to support the Commodity Coordinator, Inspectors and customers. You will perform general admin duties, ensure SOP compliance and maintain confidentiality of service delivery.

Key tasks include liaising with customers by phone or email, assisting with sample registration and handling, typing reports, emailing results, and filing documents. You will work under safety and quality guidelines and contribute to continuous improvement of procedures.

Formación

• Tertiary qualification in Logistics, Metallurgical/Chemical Engineering or Analytical Chemistry.
• Proficient in MS Office (Word, Excel, Outlook).
• 2 years of administrative experience in a lab/inspection environment.
• Knowledge of process flow within an analytical laboratory environment.
• Experience in commodity inspection processes including sampling, testing, data tallying and reporting.

Responsabilidades

• Assist the Commodity Coordinator, Inspectors and Customers with administrative duties.
• Liaise with customers via telephone or email and convey messages to relevant staff.
• Assist with sample registration and handling; type and email test reports.
• Ensure compliance with SOPs and company QHSE policies; maintain confidentiality.

Conocimientos

Administrative experience

Process flow knowledge in analytical-l

Commodity inspection processes

Interpersonal skills

Ability to work under pressure

Educación

Logistics

Metallurgical/Chemical Engineering

Analytical Chemistry

MS Office literacy

Herramientas

MS Office (Word, Excel, Outlook)

Descripción del empleo

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,000 offices and laboratories around the world.

Job Description

Perform administrative duties and provide assistance to the Commodity Coordinator, Inspectors and Customers.Perform administrative duties and provide assistance to the Commodity Coordinator, Inspectors and Customers.

General

• Ensure adherence to Standard Operating Procedures
• Ensure adherence to the company Code of Ethics
• Ensure all duties are performed in accordance with accepted service delivery standards
• Maintain quality, efficiency and confidentiality of services
• Liaise with and assist the Commodity Coordinator
• Perform any other reasonable tasks as assigned by the direct line manager

Administration (any of the following as assigned and trained)

• Liaison with customers via telephone or email.
• Ensure all messages are conveyed to relevant staff.
• Assist with sample registration

Sample handling and distribution of results (any of the following as assigned and trained)

• Ensure prompt and efficient handling of samples per applicable procedure
• Attend to operational matters related to work in progress at sample reception and new instructions received from customers / Operations Manager.
• Typing of test reports, emailing of results to customers, manual and electronic filing of job and/or test reports.

Quality & Health & Safety System

• Adhere to all quality and safety requirements of the SGS management system.
• Actively participate in safety-related activities.
• Always wear appropriate protective clothing.
• Adhere to all relevant HSE procedures and protocols.
• Keep workplace and equipment neat and tidy.
• Report deviations and communicate instructions to improve and maintain the quality system

Specific Authorities

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

COMPLIANCE & AUTHORITY

• Compliant with all SGS QOH&S and HR policies and procedures
• Granted sufficient authority to achieve the given responsibilities as per relevant SGS Authority policies
• Responsible for the daily safety and health of employees on behalf of SGS upper management and for raising issues with SGS upper management where required
• Keep up to date on SGS inspection policies and procedures. Apply the necessary policy to all inspections to avoid misunderstandings during inspections
• Adhere to all QHSE requirements of the SGS management systems.

Qualifications

QUALIFICATIONS

Education

• Tertiary qualification in Logistics, Metallurgical/Chemical Engineering, or Analytical Chemistry
• Computer literacy in MS Office (Word, Excel, Outlook)

Experience

• 2 years of administrative experience
• Knowledge of process flow within an analytical laboratory environment, or
• Experience in commodity inspection processes such as sampling and testing, tallying of data, and reporting

Additional Information

• Good interpersonal skills towards colleagues, customers, and suppliers.
• Ability to work under pressure