Junior Accounts Payable Clerk

Boardroom Appointments; Germiston; On-site; ZAR 120 000 - 150 000; Full time

Job summary

A local financial services firm in Germiston is seeking a Junior Accounts Payable Clerk responsible for processing vendor payments and managing expense reports. The ideal candidate will have at least 12 years of experience in accounts payable and must be proficient in Syspro. This role requires strong attention to detail and organisational skills. Compliance with company policies and accounting standards is essential.

Qualifications

• 12 years experience in a similar accounts payable role.
• Syspro experience essential.
• Strong attention to detail and organisational skills.
• Ability to maintain confidentiality with financial information.

Responsibilities

• Process vendor invoices accurately and efficiently.
• Schedule and process payments according to payment terms.
• Enter and update vendor information in accounting systems.
• Follow established accounting policies and procedures.

Skills

Attention to detail

Organisational skills

Confidentiality

Tools

Syspro

Job description

Main Purpose

The Junior Accounts Payable Clerk is responsible for processing and managing vendor payments, handling expense reports, and maintaining accurate financial records. This role ensures the timely processing of payments while adhering to company policies, accounting standards, and internal controls.

Key Responsibilities

1. Invoice Processing

• Process vendor invoices accurately and efficiently.

• Verify invoice details against purchase orders and receiving documents.

• Code invoices with appropriate account and department information.

• Resolve invoice discrepancies with vendors and internal teams.

• Maintain organised digital and physical invoice filing systems.

2. Payment Management

• Schedule and process payments according to payment terms.

• Prepare cheque runs and electronic payments.

• Maintain vendor payment records.

• Reconcile vendor statements and resolve payment discrepancies.

• Process employee expense reimbursements.

3. Record Maintenance

• Enter and update vendor information in accounting systems.

• Maintain accurate filing systems for financial documents.

• Assist with month‑end closing procedures.

• Prepare accounts payable reports.

• Support audit requirements by providing necessary documentation.

4. Compliance and Controls

• Follow established accounting policies and procedures.

• Adhere to internal controls for payment authorization.

• Ensure compliance with tax regulations.

• Report suspicious activities or payment irregularities.

Skills & Experience Requirements

• 12 years experience in a similar accounts payable role.

• Syspro experience essential.

• Strong attention to detail and organisational skills.

• Ability to maintain confidentiality with financial information.