Junior Accounts Administrator

Bright Search Recruitment (Pty) Ltd; Randburg; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A recruitment agency is seeking a Junior Accounts Administrator in Randburg, South Africa. This role involves processing invoices, managing accounts, and providing administrative support to the finance department. Candidates should have a Matric certificate and 1-3 years of relevant experience, with knowledge of accounting software preferred. Excellent attention to detail and communication skills are essential.

Qualifications

• 1–3 years’ experience in an accounts or finance administrative role.
• Familiarity with accounting software is preferred.
• Proficient in Excel.

Responsibilities

• Provide administrative and accounting support to the finance department.
• Process invoices and reconcile accounts.
• Assist with debtors and creditors management.

Skills

Good numerical and analytical ability

Excellent attention to detail

Strong organizational skills

Excellent communication skills

Computer literacy: MS Excel

Education

Matric (Grade 12)

Certificate or Diploma in Bookkeeping, Accounting, or Finance

Tools

Pastel

Sage

Xero

QuickBooks

Omni

Job description

SUMMARY : Job Summary

The Junior Accounts Administrator provides administrative and accounting support to the finance department. The role involves processing invoices, reconciling accounts, capturing financial data, assisting with debtors and creditors, and maintaining accurate financial records for the Office Automation company’s operations, sales, and service divisions.

Key Duties and Responsibilities

• Accounts Administration
• Capture supplier invoices, credit notes, and purchase orders into the accounting system.
• Match invoices to delivery notes and purchase orders for approval.
• Assist with daily cashbook entries, reconciliations, and petty cash control.
• Maintain filing systems for financial documents (electronic and paper).
• Support with month-end and year-end closing procedures.
• Debtors (Accounts Receivable)
• Generate and send customer invoices for product sales, rentals, and service agreements.
• Allocate customer payments accurately to invoices.
• Follow up on overdue accounts and assist in debt collection efforts.
• Prepare age analysis reports for review by the Accounts Supervisor.
• Ensure all client billing information is accurate and up to date.
• Creditors (Accounts Payable)
• Capture and reconcile supplier invoices and statements.
• Prepare payment batches and ensure all supporting documentation is attached.
• Liaise with suppliers regarding queries, statements, and payment dates.
• Ensure all supplier details are current and valid (e.g., VAT numbers, banking details).
• Financial Support & Reporting
• Assist in preparing monthly financial reports, reconciliations, and audit schedules.
• Maintain accuracy of general ledger accounts under supervision.
• Reconcile control accounts and report discrepancies.
• Support in preparing VAT returns and basic tax documentation (if required).
• Office and Administrative Support
• Assist in managing client contracts for rentals, maintenance, and service billing.
• Provide administrative support to the finance and sales teams.
• Answer queries from customers and internal staff regarding invoices or account statements.
• Assist with ad-hoc administrative and finance projects as directed.

POSITION INFO

Qualifications and Experience

Education

• Matric (Grade 12) – essential .
• Certificate or Diploma in Bookkeeping, Accounting, or Finance – advantageous .
• Knowledge of basic accounting principles (debits / credits, ledgers, journals) .

Experience

• 1–3 years’ experience in an accounts or finance administrative role .
• Proficient in Excell
• Experience in an Office Automation, IT, or Service-based Company is highly advantageous.
• Familiarity with accounting software (e.g. Pastel, Sage, Xero, QuickBooks, or Omni ) preferred.
• Experience with invoicing, reconciliations, and debtors / creditors administration .

Skills and Competencies

• Good numerical and analytical ability.
• Excellent attention to detail and high accuracy.
• Strong organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Excellent communication (verbal and written) and interpersonal skills.
• Computer literacy : MS Excel, Word, Outlook (intermediate to advanced level).
• Professional, reliable, and trustworthy.
• Willingness to learn and grow within the finance department.