Judge’s Secretary REF NO : 2025 / 257 / OCJ

Office Of The Chief Justice South Africa; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A judicial body in South Africa is seeking a Judge’s Secretary to manage various administrative duties, ensure smooth court operations, and assist the Judge with legal research and document management. Candidates should hold an LLB degree or equivalent and possess strong communication and organizational skills. This role requires attention to detail and the ability to work under pressure.

Qualifications

• Good communication skills (verbal and written).
• Ability to meet strict deadlines and to work under pressure.
• Exceptional interpersonal skills.

Responsibilities

• Ensure attendance and screening of all incoming and outgoing calls.
• Perform digital recording of court proceedings after hours.
• Management of Judge’s vehicle and logbook.
• Compile data and prepares reports and documents for assigned judges.
• Arrange receptions for the Judge and attend to visitors' needs.
• Execute legal research as directed by the Judge.

Skills

Good communication skills (verbal and written)

Attention to detail

Customer service skills

Computer literacy (Ms Word)

Time management

Confidentiality

Administration and organizational skills

Exceptional interpersonal skills

Education

Matric certificate, an LLB degree or a 4-year legal qualification

Job description

Job title: Judge’s Secretary REF NO : 2025 / 257 / OCJ

Job Location: Gauteng, Johannesburg

Deadline: October 17, 2025

Requirements

• Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent).
• A valid Driver’s license. Shortlisted candidates will be required to pass a typing proficiency test.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

Duties

• Ensure attendance and screening of all incoming and outgoing calls. To ensure that judgments are typed, and correspondences is appropriately captured and saved in the correct locations and safeguarded; Provide general secretarial / administrative duties to the Judge. Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements.
• Perform digital recording of court proceedings urgent court after hours and ensure integrity of such recordings, store, keep and file court records safely : after a case has been completed and opinion, decision or judgment entry released, returns case file to the Registrar; Accompany the Judge to the court and circuit courts; ensure that the register / template for the reserved judgments is updated timeously and that the Statistics Officer is notified when judgment remains outstanding and / or has been handed down, Cooperate with Judges,
• Supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court; Management of Judge’s vehicle and logbook; compile data and prepares reports and documents for assigned judges as necessary, including expenses reports, continuing legal hours, financial disclosure statement, and case management; Arrange receptions for the Judge, and his visitors and attend to their needs;
• To remind the Judge of invoices so that the submission of the S&T claims can be processed. To ensure the submissions of Cell phone and 3G data claims for process purposes. To ensure that stats are submitted to the Statistical Officer timeously. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Office.
• Management of Judge’s Library and updating of loose-leaf publications; Ensure that the Judge’s stationery is ordered and collected; Execute Legal research as directed by the Judge. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills
• Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and Computer literacy (Ms Word) and including Dictaphone typing, Confidentiality and time management. Comply with departmental policies and prescripts and procedures or guidelines.
• Administrative / Management jobs

Qualifications

• Good communication skills (verbal and written).
• Administration and organizational skills.
• Exceptional interpersonal skills.
• Ability to meet strict deadlines and to work under pressure.
• Attention to detail.
• Customer service skills.
• Computer literacy (Ms Word) and including Dictaphone typing, Confidentiality and time management.
• Compliance with departmental policies and procedures.