IT Project Coordinator (Fixed term contract)

RCL FOODS; Durban; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading food manufacturing company in Durban is seeking an IT Project Coordinator to oversee operational aspects of IT projects. Responsibilities include coordinating projects, managing supplier billing, and ensuring contract compliance. Ideal candidates should possess a Diploma or BCOM Degree in IT, Finance or Supply Chain, along with 2-3 years of relevant experience in contract management and cost management. This full-time role is key to driving best practices in project management across the organization.

Qualifications

• 2-3 years’ experience with exposure to contract management principles and supplier cost management.
• Experience in finance or cost accounting would be advantageous.

Responsibilities

• Ensure Project Ideas are logged into PPO with the correct classification.
• Track Project Budget to actual spend.
• Drive IT project portfolio best practices across all operating entities.

Skills

Contract management principles

Cost management

SAP

Education

Diploma / BCOM Degree in IT, Finance or Supply Chain

Job description

Closing Date: 2025/12/28

Reference Number: RCL251215-3

Company: RCL Foods

Job Title: IT Project Coordinator (Fixed term contract)

Functions: IT

Job Type Classification: Permanent

Location: Town / City Westville, Province KwaZulu-Natal, Country South Africa

Job Description

At RCL FOODS, we are driven by a purpose that goes beyond business. Our commitment to "We grow what matters" reflects our dedication to nourishing lives, communities, and the future. As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high‑quality products and making a positive impact. As we continue to grow, we are seeking a talented and motivated individual to join our team as a IT Project Coordinator (FTC) within our Group Services operating unit. The IT Project Coordinator will be responsible for coordinating the operational aspects of the IT Application and Technology PPO Delivery teams. This role supports a portfolio that consists of multiple, cross‑functional projects varying in complexity, scope, and duration. It supports Project Managers on the financial, lifecycle, planning and reporting practices of the IT Project Portfolio. The role also assumes full responsibility for coordinating the submission of IT Suppliers billing, ensuring accuracy of billing against contractual agreement and tracking actuals to budget by supplier, highlighting and explaining variances. Additionally, the role will formulate a strategic and operational IT contract register, playing a pivotal role in triggering the contract renewal process.

Minimum Requirements

• Diploma / BCOM Degree in IT, Finance or Supply Chain
• 2-3 years’ experience with exposure to contract management principles and supplier cost management
• Experience in finance or cost accounting would be advantageous
• SAP Experience will be an added advantage

Duties & Responsibilities

Project Portfolio Coordination

• Ensure Project Ideas are logged into PPO with the correct classification of IT Application and Technology projects.
• Ensure that IT related projects are timeously and consistently reported.
• Ensure at appropriate, the following essential project documents are completed and appropriately circulated and safeguarded:
  • PPO Project Charter Document
  • Conceptual Design / Business Blueprint
  • PPO Project Management Plan
  • PPO Major Project Closure Report
  • PPO Business Need / Benefit
  • PPO MMR and Minor Project Closure Notification
  • PPO Project Customer Acceptance Certificate
• Maintain current statements of work for all contractors; track and approve contractor invoices in a timely manner.
• Track Project Budget to actual spend.
• Drive IT project portfolio best practices and disciplines across all RCL Foods operating entities ensuring consistency of project management practices and ensuring an accurate comprehensive view of the enterprise‑wide IT Portfolio.

Contract Coordination

• Formulate and maintain an enterprise‑wide view of IT related key strategic and operational contracts reflecting nature of the contract, contract start and termination date and cost commitment.
• Proactively report on approaching contract terminations and drive the contract renewal process.
• Formulate and maintain an enterprise‑wide view of IT related key strategic and operational licenses.
• Proactively manage license renewals by means of an early warning trigger mechanism with an aim to ensure all licenses are renewed timeously.
• Assist the Group Technology Executive in contract financial management, validating cost and services rendered and oversee Vendor payment recon.
• Track and monitor approval of contracts and ensure it is within the Company approved Levels of Authority.
• Oversee and drive the administration of contracts up to point of payment process.

Supplier Billing Co‑ordination

• Stream‑line the IT Supplier billing process and drive billing efficiencies across ALL key Service Providers.
• Create and maintain an IT billing summary template aligned to Service Provider Account Management.
• Track and ensure accuracy of invoiced actuals to contractual agreement, recording actuals against IT Budget, understanding and explaining variances.
• Identify and recommend on service areas for opportunity of cost containment.
• Participate and provide input into the annual budget process with an aim to create a forecast for balance of current financial year as the baseline for new financial year budget formulation.
• Coordinate and report on monthly Contracted Opex Spend and Project based one‑time recovery spend.
• Ensure there is a clear differentiation between Capex and Opex related invoices and the relevant process and applicable stakeholders are applied and adhered to.
• Ensure all supplier accounts are reconciled and paid according to RCL FOODS terms and agreed pricing conditions.
• Ensure all charges for services rendered are in line with agreed contracts and pricing agreements.
• Ensure continuous engagement with Procurement, Finance, and Legal Departments to ensure issue/queries, billing protocol and ways of working are aligned and proactively followed.
• Ensure accurate and pertinent information is captured on all workflows to ensure sufficient clarity is provided to all approving parties in turn enabling access to reliable data and reporting for trend analysis.
• Create and maintain a template framework for all supplier/entity workflows ensuring consistency of reporting and periodic references on queries raised.
• Ensure holistic view of supplier billing database is maintained.