Invoicing Clerk

Isilumko Staffing (Jhb); Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading supply chain logistics firm in Cape Town is seeking an Invoicing Clerk for a fixed-term contract. The successful candidate will manage invoicing tasks with a focus on accuracy and timeliness, ensuring detailed tracking and reporting of shipments. Applicants must possess a relevant tertiary qualification and strong MS Office skills. This role offers a full-time in-office position with potential for hybrid work depending on operations.

Qualifications

• Experience working with numeracy, statistics, and time-sensitive deadlines.
• Background in Freight and Financial operations required.
• Ability to communicate effectively with multiple stakeholders.

Responsibilities

• Maintain a running schedule of shipments registered versus invoiced.
• Timely and accurate invoicing of shipments for clients.
• Ensure accuracy of supplementary invoices with a KPI of 98% accuracy.
• Respond to external emails within 2 hours for urgency.
• Client queries must be resolved within 24 hours.

Skills

Attention to detail

MS Office proficiency

Strong interpersonal skills

Organizational skills

Education

Relevant tertiary qualification in Commerce, Finance, Economics, Trade, Shipping, or Freight

Job description

A national and international, leading Supply chain, shipping company.

Range of technology- enabled supply chain, freight and logistics services, actively leverage the value chain at every level.

That includes exception management, coordination with carriers, customs formalities and the handling of all shipping and delivery related activities. Our client has tasked us to shortlist candidates for the above position. The position and offices are based in Loop Street, Cape Town, CBD (The position is listed as Fixed-Term Contract_1 Year in office). The company incorporates a Hybrid working model with various internal departments; however, we are listing this as a full time in office position to avoid confusion. Remote work model will be at the discretion of the company or department.

Standard Hours may be amended in relation to operations, between 08h 00, between Monday – Friday.

The position requires a willingness to work over weekends when required.

Salary offered is estimated at R per month.

Note that the salary offered is advertised according to info provided and not to be confused with an offer.

Only the client / company issues salary offers, commensurate to experience.

Potential start – September / October (dates to be provided if successful).

The employment contract will be structured as an Invoicing Clerk (Fixed-Term Contract_1 Year). You will be required to fulfil an actual position within the team along with performance expectations.

Invoicing Clerk Principal Job Responsibilities

Position Overview : We are looking for motivated, bright, intelligent individuals to support the Admin / Customs / Clearance / Shipping / E-Commerce divisions. The successful individual will be sharp, have great attention to detail and a willingness to work with high volumes of data, be open to work over weekends when operations are busy, and work well within a team.

• Maintain a running schedule (Status report) of shipments registered on CargoWise VS invoiced.
• Timely (as per KPI) and accurate invoicing of shipments for clients.
• Prepare accurate split sheets in preparation for invoicing. Split sheets to be maintained with accurate rates to ensure correct billing to clients.
• Ensure accurate and timely supplementary invoices are raised. KPI accuracy: 98% plus. KPI error rate: less than 2%.
• Ensure all disbursements are recovered by checking daily reports.
• Ensure file closing issues are resolved within deadline given by General Manager - Finance and Accounting. No files to run at a loss unless approved by management.
• Minimum of 30 invoices to be processed daily (dependent on client volumes).
• Timely printing of invoices with full set of shipment documents to be sent to clients. Some clients are sent electronic copies of invoices and docs.
• Ensure that all the required documentation along with the invoices is ready and available to be delivered to clients as per KPI.
• All invoices to be quality checked before sending to client.
• Ensure the timely and accurate escalation of unresolved issues.
• Respond to external emails within 2 hours.
• Client queries to be resolved same day / within 24 hours.
• Keep updated rate schedules for individual client on file. (Client RCL and Carrier rates)

Key Relationships

• Import and Export Team
• Shipping Lines
• Operations Team
• Customers
• Suppliers
• Finance

Knowledge Management

Ensure that all documentation pertaining to company is effectively created, stored and maintained for current and future use within level of authority. Comply with reporting requirements as and when requested by management. All filing is up to date as per the business's prevailing processes.

Self-study and research in order to develop both technical and soft skills. Actively knowledge-share with colleagues.

Minimum Requirements

Minimum Requirements must be met. Relevant and completed tertiary qualification in Commerce, Finance, Economics, Trade, Shipping, Freight and Financial.

Experience working with numeracy, statistics, calculations, time sensitive deadlines, Freight and Financial experience. Success is subject to positive background check, must have a clear criminal check and successfully completing assessments.

Must be MS Office proficient (EXCELLENT Outlook, Excel skills required). Ability to communicate internally and externally, handle numerous relationships. Strong interpersonal and organizational skills.