Invoicing Clerk

BevCo; Cape Town; On-site; ZAR 180 000 - 220 000; Full time

Job summary

A leading beverage company based in Cape Town is seeking an Invoicing Clerk to ensure accurate invoicing and financial record-keeping. This role involves preparing and processing invoices, handling payments, and communicating with various teams. Candidates should have a Grade 12 qualification with accounting and a minimum of three years of relevant work experience, particularly in logistics and FMCG. Strong organizational and problem-solving skills are essential for success in this position.

Qualifications

• Minimum 3-years work experience in relevant fields.
• Experience with accounts payable and receivable.
• Logistics experience is essential; FMCG experience is advantageous.

Responsibilities

• Prepare, process, and manage invoices accurately.
• Assist with the processing of payments and reconciliations.
• Communicate with teams and external parties regarding billing.

Skills

Attention to Detail

Organizational Skills

Computer Skills

Mathematical Skills

Problem-Solving Skills

Time Management

Education

Grade 12 with accounting

Job description

INVOICING CLERK - Supply Chain

An invoicing clerk is responsible for accurately preparing, processing, and managing invoices, ensuring timely and correct billing for goods or services. They maintain financial records, reconcile discrepancies, and often support accounts payable or receivable functions. This role requires strong attention to detail, organizational skills, and the ability to work with accounting systems and software.

Job Purpose

To ensure invoices and orders correspond to facilitate receipt of incoming monies.

Key Accountabilities And Outputs

Data Entry

Daily data capture of orders and inputting invoice information into accounting systems, ensuring accuracy and completeness of records.

Invoice Generation

Creating and issuing invoices to customers or clients based on sales orders, contracts, or service agreements.

Reconciliation

Comparing invoices with purchase orders, delivery notes, and other relevant documents to verify accuracy.

Payment Processing

Assisting with the processing of payments, including recording and reconciling payments received.

Record Keeping

Maintaining organized and accurate records of all invoices, payments, and related documents. General administrative functions such as filing and copying.

Discrepancy Resolution

Investigating and resolving any discrepancies or issues related to invoices or payments.

Communication

Communicating with internal teams (sales, customer service) and external parties (customers, vendors) regarding billing and payment matters.

Reporting

Generating reports on invoices, payments, and outstanding balances as needed.

General

Assisting with the preparation of financial statements, supporting the audit process, and order taking.

Qualifications And Experience

• Grade 12 with accounting
• Minimum 3-years work experience
• Experience with accounts payable, accounts receivable, or general accounting procedures required
• Experience in Logistics essential
• Experience in FMCG advantageous

Key Qualities

Attention to Detail: Essential for ensuring accuracy in invoice processing and record-keeping.

Organizational Skills: Ability to manage a high volume of invoices and maintain organized records.

Computer Skills: Proficiency in using accounting software, spreadsheets, and other relevant software.

Mathematical Skills: Ability to perform calculations and understand basic accounting principles.

Problem-Solving Skills: Ability to identify and resolve discrepancies and issues related to invoices.

Time Management: Ability to prioritize tasks and meet deadlines.

Behavioural Competencies

Accountability

• Accomplishes assigned tasks and goals; takes necessary actions to keep progress against objectives on track.
• Takes full responsibility for own actions and outcomes, including mistakes.
• Always acts in the company's best interest, regardless of whether it is difficult or unpopular.
• Self-motivated and outcome driven.

Communication Skills

• Effective communication skills for interacting with various parties.
• Strong interpersonal skills.
• Active listening.