Invoice Clerk

Profile Personnel; Gqeberha; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A financial services company located in Gqeberha is looking for an experienced Invoicing Clerk. The successful candidate will be responsible for auditing, creating, and processing both debtor and creditor invoices, ensuring accuracy while working under pressure. Extensive experience with Pastel accounting software is required. This role offers a dynamic environment that strives for accuracy and efficiency in billing.

Qualifications

• Must have accuracy when processing invoices.
• Good communication skills are essential.
• Experience with bookkeeping is a plus.

Responsibilities

• Audit and evaluate invoicing information from MGB.
• Create and send debtor invoices in a timely manner.
• Resolve billing errors and ensure accuracy.

Skills

Accuracy when preparing and sending out debtor invoices

Excellent written and verbal communication skills

Understanding of basic accounting

Strong attention to detail

Extensive experience on Pastel accounting software

Solid organizational skills

Customer service skills

Tools

Pastel accounting software

Job description

Responsibilities:

• To audit, evaluate, download and print the relevant invoicing information from MGB.
• To create accurate debtor invoices, send them out to clients timeously, ensure the company receives payment in a timely manner.
• Ensure every invoice sent out is accurate
• Follow up on outstanding documentation
• Resolve billing errors
• Minimize billing errors/duplications
• Work with other members of the financial staff, such as Accountants and Bookkeepers
• Perform any necessary administrative duties as may be assigned from time to time
• Maximize daily processing number of invoices
• To audit, evaluate, download and print relevant supplier invoicing information from MGB
• Process accurate supplier invoices for payment and within the stipulated time frame.
• Ensure every invoice captured for payment is accurate
• Resolve invoicing errors
• Minimize invoicing errors/duplications
• Work with other members of the financial staff, such as Accountants and Bookkeepers
• Prepare account statements for suppliers if required
• Follow up on outstanding documentation
• Assist with creditor reconciliations
• Perform any necessary administrative duties as may be assigned from time to time
• Maximize daily processing number of invoices

Skills and Qualifications:

• Accuracy when preparing and sending out debtor invoices
• Accuracy when processing creditor invoices
• Excellent written and verbal communication skills
• Understanding of basic accounting
• Strong attention to detail to keep accurate accounting entries
• Extensive experience on Pastel accounting software
• Solid organizational skills to keep track of invoices
• Great customer service skills to work with various clients
• Knowledge of data entry for record keeping
• General administrative skills, including managing emails, reports etc

Experience:

• Extensive experience with invoicing on Pastel Accounting and a basic knowledge of bookkeeping would be an added advantage
• Invoicing Clerk hands on experience of at least 3 years
• Must be able to work well under pressure and handle large volumes of daily invoices to be generated and processed on a daily basis

We are an equal opportunities employer.