Inventory & Procurement Coordinator

Ecowize - Southern Africa; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading procurement and inventory management firm in South Africa is seeking an Inventory & Procurement Coordinator. In this hands-on role, you will ensure that materials are sourced from vetted suppliers, manage supplier relationships, and maintain accurate inventory data. The ideal candidate should be organized and capable of multitasking in a dynamic environment.

Qualifications

• Organized and service-oriented with strong multitasking capabilities.
• Hands-on experience in procurement and inventory management.

Responsibilities

• Coordinate with teams to ensure timely and accurate procurement.
• Manage supplier relationships and maintain inventory data.
• Track deliveries and resolve discrepancies.

Job description

As the Inventory & Procurement Coordinator, you will fulfil a dual role namely:

• Coordinate with production, quality, and product development teams to ensure materials are sourced from vetted suppliers, meet required specifications, and are delivered on time. Your responsibilities will include maintaining accurate inventory data, managing supplier relationships, sourcing new products, and ensuring up-to-date pricing. This is a hands‑on role ideal for someone who is organized, service‑oriented, and capable of balancing multiple priorities in a dynamic environment.
• Co‑ordinate with the same teams to ensure that accurate inventory data is managed and that the flow of finished goods between facilities is managed. Identify any stock discrepancies and ensure that issues are resolved.

Responsibilities

• Place purchase orders and track deliveries to meet production needs.
• Maintain centralized supplier and product database in coordination with the Integrated Procurement Manager.
• Monitor order fulfilment accuracy and resolve discrepancies promptly.
• Ensure timely goods receipt, accurate documentation, and system alignment (ERP and IMS).
• Maintain current SDS, TDS, and COA files for inventory items.
• Monitor and manage open POs, ensuring pricing matches approvals.
• Report variances and generate procurement and inventory‑related reports.
• Identify and engage new suppliers for vetting by the Integrated Procurement Manager.
• Maintain supplier data including MOQs, lead times, and pricing.
• Provide feedback on supplier performance and compliance with schedules.
• Manage special sourcing requests in collaboration with the product development team.
• Ensure sourced products meet specifications and receive necessary approvals.
• Create and maintain item codes, ensuring up‑to‑date product information.
• Update pricing and item master database in line with procurement decisions.
• Promote health and safety in procurement strategies.
• Contribute to a positive team culture through regular feedback and corrective actions where necessary.