Inventory & Creditors Controller

Afrikelp; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A company in the finance sector located in Cape Town is looking for an Inventory & Creditors Controller to manage supplier invoices and oversee inventory. The ideal candidate has a diploma in Accounting and 2-3 years of experience in accounts payable and inventory management. Proficiency in SAGE Evolution and advanced Excel skills are required. Applications must be submitted by 31 July.

Qualifications

• 2-3 years of experience in accounts payable and stock management.
• Strong understanding of reconciliations and supplier management.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Capture all supplier invoices daily and ensure correct cost centre allocations.
• Monitor and maintain stock levels to meet operational demands.
• Reconcile inventory records with physical stock.

Skills

Accounting principles

Inventory management

Supplier management

Advanced Excel skills

Attention to detail

Problem-solving skills

Organizational skills

Education

Diploma / Tertiary qualification in Accounting or Finance

Tools

SAGE Evolution

Job description

POSITION

INVENTORY & CREDITORS CONTROLLER
LOCATION : MATROOSFONTEIN, WESTERN CAPE
REPORTING TO : FINANCE MANAGER

JOB OVERVIEW

The Accounts Payable Administrator oversees supplier invoices, resolves queries, reconciles accounts, ensures proper approvals and allocations, and handles month-end tasks including petty cash, credit cards, and cash book entries. The role also involves maintaining accurate inventory records, optimizing stock levels, and supporting procurement and production through effective inventory control.

KEY RESPONSIBILITIES

Accounts Payable: Capturing all supplier invoices daily while ensuring correct cost centre allocations. Verifying that purchase orders (POs) have been requested and approved, following up with relevant departments when necessary. Acting as the primary point of contact for all payment-related queries from staff and suppliers, including invoices and reconciliations. Monthly reconciliation of supplier accounts, addressing any discrepancies and submitting for review. Ensuring all invoices and statements are received from suppliers, piling the payment sheet for planned payments to be made. Liaising with operations to ensure accurate stock Goods Received Vouchers (GRVs) and investigating discrepancies. Capturing and verifying petty cash transactions and performing the reconciliation thereof. Updating forex currency values monthly based on Oanda exchange rates and capturing forex variances in Evolution. Importing bank statements and allocating payments and receipts within Sage Evolution to ensure appropriate ageing. Reconciling the cashbook between the bank statement and the balance on Sage Evolution. Collecting all invoices and information from each credit card holder for accurate cost centre allocations. Inventory Management: Monitor and maintain stock levels to meet operational demands. Accounting for dispatched stock and production of stock within the ERP system. Oversee regular stock counts and cycle counts. Investigate and resolve stock discrepancies. Liaise with production teams to ensure stock availability. Process stock adjustments, transfers, and write-offs. Ensure accurate GRN (Goods Received Notes) processing. Communicate with suppliers regarding discrepancies or returns. Maintain accurate inventory records in ERP system. Open and manage stock codes and bill of materials. Reconcile inventory records with physical stock. Prepare monthly inventory reports and stock movement summaries.

MINIMUM REQUIREMENTS

Diploma / Tertiary qualification in Accounting, Finance or related field. Must have good working knowledge of accounting principles and inventory management. 2-3 years of experience in accounts payable, reconciliations, and stock management. Proficiency in SAGE Evolution (EVO) or similar accounting software. Strong understanding of supplier management and reconciliations. Experience with petty cash, forex transactions, and credit card allocations. Advanced Excel skills. Strong attention to detail and accuracy. Excellent organizational and communication skills. Ability to work under pressure and meet deadlines. Proactive problem-solving skills. A strong sense of ownership and the ability to take initiative and make decisions with confidence. A high level of accountability, with a track record of meeting goals and delivering results. A commitment to excellence, consistently striving to improve performance and contribute to the success of the team and company. Please apply by sending a copy of your CV via the LinkedIn portal. Closing date for applications : 31 July

• Disclaimer : Strictly fair and non-discriminatory selection procedures will be followed.

We use Employment Equity (EE) and affirmative Action (AA) measures in an endeavour to redress the disadvantages in employment experienced by designated groups.

Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with Afrikelp's Employment Equity plans.

Afrikelp reserves the right to defer or close a vacancy at any time. Due to the high volume of applications received, only shortlisted candidates will be contacted.

Should you not hear from us within two weeks following the closing date for applications, kindly consider their application unsuccessful.