Inventory And Warehouse Systems Manager

India Ink; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A vibrant homeware brand based in Cape Town seeks an Inventory Manager to oversee stock movements and enhance inventory accuracy. The ideal candidate possesses strong analytical skills and a minimum of 3 years in supply chain operations. Responsibilities include managing inventory, leading a team, and ensuring efficient stock management. This full-time position requires in-person work. Competitive salary based on experience and qualifications.

Qualifications

• Minimum of 3 years in inventory or supply chain operations.
• Experience in retail warehousing is advantageous.
• Strong experience in using inventory management software.

Responsibilities

• Oversee stock replenishment and inventory accuracy.
• Manage timelines and invoicing for local and import stock.
• Lead and train the Stock Team, ensuring efficiency.

Skills

Strong time management

Problem-solving skills

Organizational skills

Effective communication

Attention to detail

Education

Matric with Mathematics

Tertiary qualification in logistics

Tools

Excel

Google Suite

Job description

Who we are

India Ink was born from a love of textiles and the magic of Indian craftsmanship. What began as a search through Jaipur's markets for hand-block-printed linens and vintage kanthas has grown into a much-loved homeware brand based in Cape Town. We work closely with artisans across India to bring hand-stitched, block-printed, and embroidered pieces to life—each one thoughtfully made and rich in story.

Our collections are a celebration of colour, craft, and the beauty of the handmade.

What you will do

• Oversee weekly stock replenishment movements of all locations in the business
• Oversee the product component administration of local production stock orders
• Capture and reconcile invoices of local stock orders
• Manage timelines related to receiving of import stock orders
• Capture and reconcile invoices of import stock orders
• Oversee movement of sample units within the business
• Oversee the accurate picking, packing and shipping of online customer orders
• Manage stock returned by customers
• Ensure that standard Wholesale orders are managed efficiently
• Oversee the process of managing key Wholesale accounts, which includes more focused stock management and monthly account reconciliations
• Maintain real-time inventory accuracy across all SKUs and locations
• Plan and oversee stock counts across all locations of the business; both daily smaller SKU selection counts and full range annual stock counts
• Lead the investigation and correction of all inventory-related exceptions, both in the warehouse and in stores (e.g. missing SKUs, damages, incorrect stock levels due to POS errors)
• Manage all ad hoc stock adjustments as requested by other departments in the business
• Collaborate with Accounts to ensure that synchronization of systems are smooth and free of errors that may impact financial KPIs
• Liaise with Marketing regarding any stock requirements for Marketing activities and ensure that accompanying stock movements are accurate
• Liaise with Buying, Planning and Office Management on stock preparations for any events
• Suggest process and / or workflow improvements to increase the speed and accuracy of the Stock Team
• Provide strong leadership to the Stock Team and shape them into a highly efficient and functional team
• Guide, support and train the Stock Team members in all their functions to enable them to work confidently and independently
• Facilitate and ensure effective communication by the Stock Team
• Take responsibility for the growth and development of the Stock Team
• Plan capacity of the Stock Team and liaise with Office Management regarding temporary additional staff requirements
• Prepare daily and weekly reports on inventory movements, exceptions and KPIs
• Uphold safety, cleanliness, and compliance standards throughout the warehouse

The skills and attributes you would display

• Strong time management and the ability to meet deadlines by prioritising and multi-tasking in a fast-paced environment
• Strong analytical, problem-solving, and organizational skills
• Enjoy working with people to resolve problems with a focus on finding workable solutions within often tight deadlines
• Demonstrated ability to scale processes and implement inventory control improvements
• Effective communicator across teams and departments
• Highly organised, numerate, and have exceptional attention to detail
• Have high energy levels and a positive attitude

Your qualifications and experience

• Matric with Mathematics as a subject
• A minimum of 3 years of experience in inventory, warehousing, or supply chain operations
• Tertiary qualification relating to warehouse / distribution / logistics is advantageous
• Experience in retail warehousing is advantageous
• Excellent Excel skills and knowledge of the Google Suite
• Experienced in using software for inventory management and in barcode scanning
• Strong affiliation to systems and utilising them to increase productivity
• Demonstrated ability to recruit and train new team members and to lead a team

Other

• A personal laptop is required
• A Drivers Licence and own transport is advantageous

Our Values

• We are Resilient
• We practice Excellence
• We are Collaborative
• We are Customer Obsessed
• We are Passionate

Job Types

Full-time, Permanent

Work Location

In person

Application Question(s)

What is your expected monthly remuneration?

If you are currently employed, what is your notice period?

Do you own a personal laptop?

Did you ever make an improvement in a workplace, whether through a system, a space, or a process?

If yes, please tell us about it.