Immigration Coordinator

Immigrationjobs; Johannesburg; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A leading immigration services provider in Johannesburg is seeking an Immigration Coordinator to support clients through administrative tasks. Responsibilities include drafting documents, maintaining client records, and effective communication with authorities. Candidates should have strong administrative skills with proficiency in German (B1-C1 level) and a proactive attitude. The role offers a competitive salary, health benefits, and a hybrid work model.

Benefits

Competitive salary

Medical aid scheme

Provident fund

Extra leave benefits

Qualifications

• Previous work experience in administrative roles is beneficial.
• Ability to work flexibly in a fast-paced environment.

Responsibilities

• Draft immigration applications in German.
• Maintain database and client folders.
• Liaise with authorities for case updates.

Skills

Strong administrative and data entry skills

Verbal communication

Planning and time management

Proficiency in German

Job description

Overview

Contract: Full time, permanent

Team: Shared Services

Office Location:

Rosebank Mall Offices, 4th Floor, 11 Cradock Ave, Johannesburg, South Africa

The role

The Immigration Coordinator helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen's Frankfurt office and the Associates and Consultants in an administrative capacity.

They are exposed to a full range of immigration processes and administrative tasks.

What your day will look like :

Draft immigration applications in German

Draft support letters

Maintain Fragomen's database and client folders up to date

Save and upload case related documents and government decisions onto Fragomen's database

Draft emails to provide updates on all immigration matters

Contact authorities for case updates and advice

File applications on behalf of clients

Complete case audits

Rename, downsize and organise documents

Take on any additional projects as required

The team

The Shared Services team supports the wider immigration teams remotely and are an extremely friendly and supportive team to join with multiple languages being spoken.

The team is split into smaller sub-teams all with a Senior Coordinator overseeing the workflow and direct line management of the teams.

What we are looking for

Essential criteria :

Strong administrative and data entry skills, this can be taken from either previous work experience or educational background

Ability to work flexibly and accurately in a fast-paced environment

Being confident in verbal communication

Demonstrate exceptional planning and time management skills with an ability to multi-task.

Be proactive and able to act under instruction with limited supervision

Be able to plan workload, meet deadlines and priorities

Ensures work completed is accurate, to a high quality and follows standard layouts

Completes tasks within agreed timeframes and in line with expectations

Implement effective processes to manage workflow and meet deadlines

Demonstrates proficiency in word processing, Internet and email systems

Preferred skills :

German language : Level of proficiency between B1 – C1

Uses communication skills to achieve objective

Experience drafting applications / completing various forms

What we offer

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same.

You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do.

We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth.

Our South Africa offerings include : Competitive Salary :

We offer salaries that reflects your skills and experience

Health and Wellness :

Medical aid scheme, gap cover, employee assistance programme and free Headspace membership

Protection and Security :

Provident fund, group life insurance, funeral cover, disability and critical illness cover

Time Away from Work :

In addition to 20 days annual leave and public holidays, we birthday leave, study leave and enhanced maternity leave

Professional Development :

Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)

Hybrid Work Arrangements :

The Firm operates a global hybrid working policy which supports flexibility.

Depending on your role, you can agree with your manager a minimum of three days per week working in your local office.

Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need.

What to expect

Once you have submitted your application, our Talent Acquisition team will review your skills and experience.

If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.

If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person.

Depending on the role, you may also be required to complete a written assessment.

After the interviews, we will carefully evaluate all candidates and make our final decision.

You will be notified of the outcome and feedback will be provided.

At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees.

If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility.

With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world.

As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients.

Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do.

Our Responsible Business Practices ("RBP") prioritise Fragomen's social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability.

Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities.

For more information, please visit our website -

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and / or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process.

This process may include verifying the candidate's identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.