HVAC Office Administrator

Somewhere; Gauteng; Hybrid; ZAR 520,000 - 694,000; Full time

Job summary

A dynamic organization seeks a Remote Office Administrator & Bookkeeper to manage financial records and provide administrative support to ensure smooth operations. Ideal candidates have experience with QuickBooks and possess excellent communication skills. This role offers a fully remote work environment, focusing on enhancing operational efficiency and client relations.

Qualifications

• Proven proficiency in QuickBooks and understanding of financial statements.
• At least two years of experience in office administration or virtual assistant roles.
• Excellent verbal and written English skills required.

Responsibilities

• Maintain accurate financial records using QuickBooks.
• Handle all administrative support functions.
• Serve as the first point of contact for the company.

Skills

Bookkeeping Expertise

Communication Skills

Tech-Savvy

Administrative Experience

Tools

QuickBooks

Microsoft Excel

Job description

Overview

Job Title: Remote Office Administrator & Bookkeeper

Location: Fully Remote   Working Hours: 8:00 AM – 5:00 PM CST   Employment Type: Full-time

The position is a dynamic dual-role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management. This role combines office administration with bookkeeping and payroll responsibilities and acts as a virtual assistant to the leadership team to streamline operations and support company growth.

Key Responsibilities

• Bookkeeping & Financial Management: Maintain accurate financial records using QuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.
• Back-Office Administration: Handle all administrative support functions, including scheduling, reporting, and email management.
• Customer & Client Relations: Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.
• Operational Support: Work with the team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.
• Platform Management: Utilize House Call Pro (integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

Required Qualifications

• Bookkeeping Expertise: Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.
• Administrative Experience: At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.
• Communication Skills: Excellent verbal and written English skills. Must be professional and well-spoken on the phone.
• Tech-Savvy: Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.
• Personal Attributes: A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.