Human Resources Administrator (Time and Attendance)

AVI Limited; Pinetown; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading FMCG company in KwaZulu-Natal seeks a Human Resources Administrator to oversee timekeeping and payroll readiness. The ideal candidate will have at least 3 years in Payroll Administration and a strong grasp of timekeeping systems. Responsibilities include managing employee schedules, capturing allowances, and resolving payroll queries. Candidates with a diploma in HR or related fields will be preferred. This role offers an opportunity to contribute significantly to the success of South Africa’s favorite biscuit brands.

Qualifications

• Minimum 3 years’ experience in Time & Attendance / Payroll Administration.
• Proven experience in managing clocking exceptions and attendance anomalies.
• Short courses or certification in Payroll / Time & Attendance advantageous.

Responsibilities

• Schedule employees on Bestime.
• Capture allowances and ensure line manager approval.
• Check payroll queries for authenticity.

Skills

Timekeeping control

Payroll Administration

Microsoft Office proficiency

Education

Grade 12 / Matric

National Diploma / Degree in HR/Payroll/Business Admin/Finance

Tools

BesTime

SAP

Job description

AVI Ltd. is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best‑known South African tea, coffee and creamer brands, including our delicious range of much‑loved savoury and sweet biscuits, and our melt‑in‑your‑mouth snack range.

An exciting opportunity exists for a Human Resources Administrator (Time and Attendance) – Labour Control and Payroll Readiness at NATIONAL BRANDS LIMITED (NBL), Westmead Biscuits Factory. The successful incumbent will report to the HR Manager and will be responsible for ensuring high integrity timekeeping, attendance compliance, and accurate payroll‑ready time data by administering and controlling the Time & Attendance system and related processes.

Line Manager: Human Resources Manager

Job Specification

Key Performance Areas

• Schedule employees on Bestime
• Captures all allowances on Bestime and SAP, including overtime, short time, nightshift, acting, etc. and ensures line manager approval of hours before payroll cut off
• Capture manual leave application forms on Bestime and SAP within agreed dates and ensure all information for leave administration received
• Checks previous month's payroll queries for authenticity and does necessary changes on Bestime and SAP
• Sends discrepancies and weekly consolidation report to Supervisors
• Pulls payroll report on weekly basis and amends where applicable
• Send short hours report to Supervisors
• Receives, collates, and checks monthly overtime schedules
• Loads all employees’ monthly and weekly in‑clock and out‑clock time zones
• Picks up any errors and logs call to correct
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate requested HR documentation
• Works closely with the Production, Engineering, Logistics Teams, HR and Payroll to ensure accurate timekeeping and payroll readiness.

Experience

• Minimum 3 years’ experience in a Time & Attendance / Payroll Administration / Labour Control environment within FMCG / Manufacturing (unionised environment advantageous)
• Proven experience in timekeeping control, including managing clocking exceptions, shift changes, overtime submissions and attendance anomalies

Qualifications Required

• Grade 12 / Matric (essential)
• National Diploma / Degree in Human Resources / Payroll / Business Administration / Finance or related field (advantageous)
• Payroll / Time & Attendance short courses or certification (advantageous)

Additional Requirements

• Knowledge of BesTime or any other Time and Attendance systems would be highly advantageous
• Proficient in using Microsoft Office (Excel, Word, PowerPoint & Outlook)

Take the Next Step with NBL

Join our team, make a real impact, and contribute to the success of South Africa’s favourite biscuit brands. Apply now and become part of a team that’s dedicated to quality ingredients, and a touch of Bakers® magic!