Human Resources Administrator

Rand Water; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading water utility company is seeking an Administrative Support Officer for their Employment Equity Unit in Johannesburg. The role involves booking venues, preparing documents, taking minutes, and managing communications for meetings. Candidates should have a qualification in admin-related studies, preferably in Human Resources, and three to five years of relevant experience. Strong skills in MS Office and SAP are essential, along with excellent organizational abilities.

Qualifications

• Three to five years of experience, two of which must be in the Employment Equity or Human Resources space.
• Ability to coordinate and work with diverse groups, including people with disabilities.

Responsibilities

• Book venues and refreshments for Employment Equity meetings.
• Prepare meeting documents for the Employment Equity Unit.
• Take minutes for Employment Equity Forum meetings.
• File all documents for the EE unit.
• Communicate meeting times and documents to members.
• Accurate typing of general office documentation for the EE office.
• Update schedules on Excel and Word monthly.

Skills

Typing, minute taking

Problem solving

Interpersonal skills

Analytical skills

Multi-tasking

Attention to detail

Customer orientation

Team player

Education

Qualification in admin-related studies, preferably in Human Resources

Tools

MS Office Suite

SAP

Job description

Overview

To provide administrative support to the Rand Water Employment Equity Unit functions, ensuring successful administrative functioning of the unit.

Minimum Requirements

• Qualification in admin‑related studies, preferably in Human Resources.
• Three to five years of experience, two of which must be in the Employment Equity or Human Resources space.
• Excellent ability to coordinate and work with people from diverse groups, including people with disabilities, women and other previously disadvantaged groups.

Primary Duties

• Book venues and refreshments for Employment Equity Meetings and other EE‑related events (online and physical).
• Prepare meeting documents for the Employment Equity Unit.
• Take minutes for Employment Equity Forum meetings.
• File all documents for the EE unit.
• Communicate meeting times, documents, and changes to members of the EE Forum and other meetings.
• Accurate and timely typing of general memoranda, reports, letters, faxes and general office documentation for the EE office.
• Update schedules on Excel and Word on a monthly basis.
• Arrange and coordinate the smooth running of projects, e.g. Unfair Discrimination Awareness, Diversity and EE Projects.
• Assist in driving the EE Consultant to various sites as and when required.
• Assist in proper formatting of EE and Disability‑related documents.
• Assist with development, formatting and alignment of all reports (e.g. EE report).
• Submit timesheet for the Employment Equity Unit every month.
• Liaise with personnel at various sites.
• Follow up on different aspects of work.
• Ensure all reports are updated regularly.
• Create requisitions for all invoices and payments on SAP.
• Receipt invoices for the Employment Equity Section and for the HR Department.
• File invoices and liaise with Procurement, Finance and the service providers for payments.
• Order stationery for the Employment Equity Unit.
• Ensure proper filing and record keeping of all documentation.
• Knowledge and computer literacy in MS Office Suite: Word, Excel, PowerPoint, FrontPage and SAP interface.
• Prepare presentations and graphs.

Skills

• Typing, minute taking.
• Problem solving.
• Interpersonal skills.
• Analytical skills.
• Multi‑tasking.
• Excellent administrative skills.
• Flexibility.
• Attention to detail.
• Attitude.
• Customer orientation.
• Performance driven.
• Deadline oriented.
• Sense of urgency.
• Pro‑active / independent.
• Maintain confidentiality.
• Value continuous improvement.
• Professional / business courtesy.
• Team player.
• Positive "can do" attitude.