HUMAN RESOURCE ADMINISTRATOR

Independent Schools Association of Southern Africa; Rosebank; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading educational institution in Gauteng seeks a Human Resource Administrator to manage recruitment processes, maintain employee records, and uphold confidentiality. Ideal candidates will have HR administrative experience, proficiency in MS Office, and relevant qualifications. The position require a high level of organization and discretion while supporting the HR department effectively. Applications must be submitted by 20 November 2025.

Qualifications

• Strong understanding of documentation and compliance requirements.
• High level of discretion and ability to handle sensitive information confidentially.
• Experience in an educational or similar professional environment.

Responsibilities

• Coordinate the end-to-end recruitment process.
• Draft employment contracts and offer letters.
• Verify candidate documentation for compliance.
• Manage documentation related to employee movements.
• Ensure timely payroll processing.
• Maintain up-to-date employee files.
• Refine HR policies and procedures.

Skills

Proven experience in an HR administrative role

Strong understanding of HR processes

Proficiency in MS Office

Highly organised

Education

Relevant HR or administrative qualification or certification

Job description

An Independent, Christian day school situated in Melrose, Johannesburg, Kingsmead provides an excellent, all rounded education to girls from Grade 000 to Matric.

HUMAN RESOURCE ADMINISTRATOR

JANUARY 2026

The school wishes to appoint a suitably qualified and experienced individual to the position of Human Resource Administrator

Purpose of the Role:

The HR Administrator will support the HR department by managing documentation, coordinating processes, and maintaining accurate records, all while upholding the highest standards of confidentiality and professionalism.

Key Responsibilities:

• Coordinate the end-to-end recruitment process, including placing job advertisements, scheduling interviews, and conducting reference checks.
• Draft employment contracts and offer letters in line with school policies.
• Verify candidate documentation and ensure compliance with employment regulations.
• Prepare and manage all documentation related to employee movements, including promotions, transfers, resignations, and terminations.
• Ensure timely and accurate processing of exit documentation
• Collect and verify monthly payroll inputs such as leave records, overtime, and changes in employee status.
• Liaise with the Payroll Service Provider to ensure accurate and timely payroll processing.
• Address payroll-related queries from staff and ensure resolution in a professional manner.
• Maintain comprehensive and up-to-date employee files, in accordance with POPI Act requirements.
• Track and update employee data including personal details, job titles, and contract terms.
• Ongoing refinement of HR policies, procedures, and systems. Ensure all HR-related documents are consistently formatted and aligned with the school’s approved templates and standards.
• Drive the standardization of policies across departments to promote clarity, compliance, and operational efficiency
• Contribute to the continuous improvement of HR administrative practices to enhance efficiency and compliance.
• Proven experience in an HR administrative role, preferably within an educational or similar professional environment.
• Strong understanding of HR processes, documentation, and compliance requirements.
• High level of discretion and ability to handle sensitive information confidentially.
• Proficiency in MS Office
• Relevant HR or administrative qualification or certification will be advantageous.
• An understanding of the LRA, and BCEA acts.
• Highly organised, and manage multiple tasks efficiently with attention to detail.

If you meet the above criteria, please email a curriculum vitae with two contactable references to Sumayah Bagus at [e-mail] and state on the subject line HR ADMINISTRATOR by no later than 20 November 2025.

Kingsmead is an Equal Opportunities Employer.

Only shortlisted candidates will be contacted directly. If you have not heard from Kingsmead College within two weeks of the application closing date, kindly consider your application unsuccessful.

At Kingsmead College we are responsible for and committed to safeguarding and promoting the welfare of all our children and staff. Any person who has access to any of our students will be required to undergo all of our vetting procedures, which will include background checks, as per our safeguarding policy.

POPIA Disclaimer:

Kingsmead College in line with POPIA (Protection of Personal Information Act) will ensure the confidentiality of all applications. Your CV and personal information will be used solely for the purposes and processes associated with this application and this data could be used for statutory reporting. By submitting your application, you are recognizing and accepting this disclaimer.