Human Resource Administrator

Independent Schools Association Of Southern Africa; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading educational institution in Gauteng seeks a Human Resource Administrator to manage recruitment processes, maintain employee records, and ensure compliance with HR policies. The role requires strong HR knowledge and proficiency in MS Office. Successful applicants will have attention to detail and experience in an HR environment. Please apply by sending your CV and references to the HR department.

Qualifications

• Proven experience in an HR administrative role.
• Experience in an educational or similar professional environment.
• Understanding of the LRA and BCEA acts.

Responsibilities

• Coordinate the end-to-end recruitment process.
• Draft employment contracts and offer letters.
• Maintain accurate records and employee files.
• Process payroll inputs and liaise with Payroll Service Provider.
• Refine HR policies and contribute to administrative improvements.

Skills

Attention to detail

Strong understanding of HR processes

Discretion and confidentiality

Proficiency in MS Office

Organizational skills

Education

Relevant HR or administrative qualification

Job description

An Independent, Christian day school situated in Melrose, Johannesburg, Kingsmead provides an excellent, all rounded education to girls from Grade to Matric.

Human Resource Administrator

JANUARY

The school wishes to appoint a suitably qualified and experienced individual to the position of Human Resource Administrator

Purpose of the Role

The HR Administrator will support the HR department by managing documentation, coordinating processes, and maintaining accurate records, all while upholding the highest standards of confidentiality and professionalism.

Key Responsibilities

Coordinate the end-to-end recruitment process, including placing job advertisements, scheduling interviews, and conducting reference checks.

Draft employment contracts and offer letters in line with school policies.

Verify candidate documentation and ensure compliance with employment regulations.

Prepare and manage all documentation related to employee movements, including promotions, transfers, resignations, and terminations.

Ensure timely and accurate processing of exit documentation

Collect and verify monthly payroll inputs such as leave records, overtime, and changes in employee status.

Liaise with the Payroll Service Provider to ensure accurate and timely payroll processing.

Address payroll-related queries from staff and ensure resolution in a professional manner.

Maintain comprehensive and up-to-date employee files, in accordance with POPI Act requirements.

Track and update employee data including personal details, job titles, and contract terms.

Ongoing refinement of HR policies, procedures, and systems.

Ensure all HR-related documents are consistently formatted and aligned with the school's approved templates and standards.

Drive the standardization of policies across departments to promote clarity, compliance, and operational efficiency

Contribute to the continuous improvement of HR administrative practices to enhance efficiency and compliance.

Proven experience in an HR administrative role, preferably within an educational or similar professional environment.

Strong understanding of HR processes, documentation, and compliance requirements.

High level of discretion and ability to handle sensitive information confidentially.

Proficiency in MS Office

Relevant HR or administrative qualification or certification will be advantageous.

An understanding of the LRA, and BCEA acts.

Highly organised, and manage multiple tasks efficiently with attention to detail.

If you meet the above criteria, please email a curriculum vitae with two contactable references to Sumayah Bagus at and state on the subject line HR ADMINISTRATOR by no later than 20 November

Kingsmead is an Equal Opportunities Employer.

Only shortlisted candidates will be contacted directly.

If you have not heard from Kingsmead College within two weeks of the application closing date, kindly consider your application unsuccessful.

At Kingsmead College we are responsible for and committed to safeguarding and promoting the welfare of all our children and staff.

Any person who has access to any of our students will be required to undergo all of our vetting procedures, which will include background checks, as per our safeguarding policy.

POPIA Disclaimer

Kingsmead College in line with POPIA (Protection of Personal Information Act) will ensure the confidentiality of all applications.

Your CV and personal information will be used solely for the purposes and processes associated with this application and this data could be used for statutory reporting.

By submitting your application, you are recognizing and accepting this disclaimer.