HR Shared Services Administrator

Senwes; Klerksdorp; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading agricultural services company in Klerksdorp is seeking an HR administrator to manage employee records, facilitate onboarding, and support payroll processing. The ideal candidate has a strong background in HR functions, exceptional organizational skills, and experience with SAGE. This role is critical in maintaining HR compliance and supporting employee integration.

Qualifications

• Experience in managing employee records and HR documentation.
• Familiarity with HR policies, procedures, and benefits.
• Strong attention to detail and organizational skills.

Responsibilities

• Ensure accurate and up-to-date employee records.
• Facilitate onboarding processes for new hires.
• Act as the first point of contact for HR inquiries.
• Perform routine administrative tasks to support HR operations.
• Assist in document control and maintenance of HR policies.
• Ensure timely payroll data processing.

Skills

Employee records management

Confidentiality

HR policy knowledge

Reporting and analytics

Communication

Tools

SAGE

Job description

Employee Records Management

• Ensure accurate and up-to-date employee records, including personal details, contracts, and performance evaluations.
• Generate and distribute regular reports on HR metrics and analytics.
• Manage and secure confidential employee information.

Onboarding Facilitation

• Facilitate the onboarding process for new hires, including the documentation of new hires and orientation.
• Coordinate with various departments to ensure a seamless integration of new employees.
• Provide support and guidance to new employees during the initial phases of their employment.

HR Inquiries

• Act as the first point of contact for routine HR inquiries from employees related to HR policies, procedures, and benefits.
• Provide timely and accurate responses.
• Escalate complex issues to HR Officers or Managers as needed.

Administrative Tasks

• Perform routine administrative tasks such as filing, scanning, copying to ensure smooth operations within the HR Shared Services division.
• Support compliance efforts by ensuring HR practices adhere to relevant laws, regulations, and internal policies.

Document Control

• Assist in the preparation, distribution, and filing of HR documentation.
• Maintain and update HR documents, including policies, manuals, and standard operating procedures.
• Accurately maintain and update employee records ensuring all information is current and compliant on the SAGE system.
• Ensure the accessibility and version control of HR documents for internal use.

Payroll Data Processing

• Ensure that all payroll transactions are processed accurately and on time before close-off.
• Process appointments for permanent and temporary employees.

Control SAGE Data Entries

• Control data entries on SAGE to maintain accuracy and compliance.
• Assist with the day-to-day functions of the Shared Services Manager, including onboarding, when needed.