HR & Payroll Administrator - 2 Months Contract

ADvTECH; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment and HR company is looking for an efficient individual in South Africa, Gauteng for a role focused on payroll administration and human resource services. Responsibilities include handling staff appointments, terminations, and payroll processing while ensuring compliance with South African labor legislation. The ideal candidate should have Grade 12, HR diploma preferred, and extensive experience in payroll processing.

Qualifications

• 5 years Payroll Processing experience will be an advantage.
• Computer Literacy – MS Office is required.
• Good English language skills, both written and verbal are necessary.

Responsibilities

• Provide efficient HR and payroll administration.
• Manage staff appointments and terminations.
• Administer leave and monitor balances.
• Prepare input for monthly payroll and respond to queries.

Skills

Computer Literacy – MS Office

Good English language skills

Advanced understanding of SA Labour Legislation

Experience with Payroll processing

Education

Grade 12

Diploma in HR

Tools

APS Vision system

Job description

Job Purpose

Responsible for providing an efficient human resource and payroll administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration.

Key Performance Areas

Staff Appointments

• Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation
• Inputs new employees and Independent Contractors onto APS, timeously and accurately
• Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators
• Advises other departments regarding new staff member viz IT

Staff Terminations

• Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation
• Establishes outstanding leave
• Processes the termination on APS, timeously and accurately
• Arranges for automated exit interview
• Informs Medical Aid and Retirement service providers and forwards necessary documentation
• Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously
• Processes and issues a Certificate of Service
• Responds to queries from past employees, trade etc

Leave Administration

• Captures manual leave forms and updates APS accordingly
• Advises Payroll regarding Maternity leave commencement
• Performs leave reconciliations as required
• Generates leave reports on request
• Monitors leave balances and escalates problems to Line Manager or HRBP
• Advises staff regarding leave recording and outstanding balances
• Responds to leave queries, timeously

Staff Movement

• Processes job title changes and Cost Centre changes under the HR module.
• Verify the accuracy of the change request and submit to payroll for processing on promotions, salary increases and bonuses.
• Audit submissions prior to processing in APS

Payroll

• Prepares input for monthly payroll
• Responds to payroll queries timeously from employees as well as ICs
• Checks monthly Payroll reports, identifies any anomalies and resolves same
• Processes Long Service Awards including payment thereof and dissemination of certificates

Record Keeping

• Ensures staff files are maintained and kept up to date
• Files all necessary documentation, timeously and appropriately
• Provides up to date information to HRBP or Group HR, as requested, for reporting purposes

Qualifications

• Grade 12
• Diploma in HR will have an advantage

Experience

• 5 years Payroll Processing experience will be an advantage
• Computer Literacy – MS Office
• Knowledge of APS Vision system
• Good English language skills, both written and verbal
• Advance understanding of SA Labour Legislation
• Advance experience with Payroll processing