HR & Payroll Administrator

Profile Personnel; Stellenbosch; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A payroll services company located in Stellenbosch is seeking an experienced Payroll Administrator. The candidate must possess a matric certificate and have a minimum of 3 years’ experience in payroll processing. Responsibilities include managing payroll functions, ensuring timely payments, and providing HR administrative support. This role requires proficiency in VIP Payroll and strong communication skills. Competitive compensation is offered.

Qualifications

• Minimum of 3 years’ experience in a payroll role.
• Experience in processing statutory payments.
• Strong administrative skills.

Responsibilities

• Process all payroll functions for assigned payrolls.
• Ensure accurate and timely payroll processing.
• Manage employee leave processes.

Skills

Payroll processing

VIP Payroll or other payroll software

Communication skills

Attention to detail

Education

Matric certificate (Grade 12)

Payroll-related qualifications or courses

Job description

Required Qualifications and Experience

• Matric certificate (Grade 12)
• Payroll-related qualifications or courses (advantageous)
• Minimum of 3 years’ experience in a payroll role
• Proficiency in VIP Payroll or other payroll software (advantageous)

Payroll Administration

• Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims for Group Life & Funeral
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.

HR Administrative Support

• Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings / setting up of hearings

Note :

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.