Hr Officer / Administrator

Executive Placements; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in Cape Town is seeking an HR Officer/Administrator to provide comprehensive human resources support throughout the employee lifecycle. This role includes responsibilities for HR administration, recruitment support, and maintaining accurate employee records. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to handle sensitive information confidentially. Join us in ensuring effective HR processes and employee engagement within the organization.

Qualifications

• Proven experience in HR administrative roles.
• Ability to handle confidential information responsibly.
• Experience in recruitment processes and employee onboarding.

Responsibilities

• Manage HR administrative functions and employee records.
• Support recruitment and onboarding processes.
• Prepare HR reports and maintain data integrity.

Skills

Strong administrative and organisational skills

Excellent attention to detail

Good communication and interpersonal skills

Tools

Sage People

Job description

Position Overview

The HR Officer / Administrator is responsible for providing comprehensive human resources administrative support across the employee lifecycle. This role ensures accurate HR documentation, effective onboarding, efficient HR processes, and timely communication with relevant stakeholders. The HR Officer / Administrator also supports recruitment, employee welfare, and HR reporting activities while maintaining data integrity across HR systems.

Key Responsibilities

HR Administration

Manage general HR administrative functions and maintain accurate employee records.

Prepare new employee contracts, appointment letters, and contractor agreements.

Draft salary increase letters, contract extensions, and related documentation for employees and consultants.

Maintain and update the company's contract summary database.

Capture, update, and maintain staff personal details on HR systems (including Sage People).

Recruitment & Onboarding

Support the recruitment process through coordination with the recruitment department.

Ensure employee engagement and communication practices are aligned with POPIA requirements, including the secure handling of personal information and responsible data sharing during the onboarding process.

Coordinate the onboarding process by notifying all relevant departments of new starters and ensuring tasks are completed.

Prepare and send welcome communications for new employees joining the company.

HR Reporting & Data Management

Prepare monthly remuneration summary notes for the Remuneration Committee.

Update PBT's GP system on a weekly basis with accurate employee information.

Update staff contact lists monthly and distribute them to relevant departments.

Maintain up-to-date records on staff retirement annuities and medical aid information.

Meetings & Communication

Take minutes during HR meetings and ensure accurate documentation and distribution.

Communicate HR updates and ensure information flows effectively between teams and departments.

Employee Engagement & Events

Plan and organise company functions, including venues, catering, invitations, and logistics.

Arrange farewell events for employees on resignation or retirement.

Skills & Competencies

Strong administrative and organisational skills.

Excellent attention to detail and accuracy.

Good communication and interpersonal skills.

Ability to maintain confidentiality and