Hr Officer

Bluespec Holdings; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job description

Responsibilities

• Ensure timeous and accurate completion of all administration.
  • Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
  • Completion of all New starter administration in line with HR Standards.
  • Complete relevant checks on prospective employees.
  • Completion of all General Administration done accurately.
  • Regular maintenance of probation reviews – ensuring it is done within the branches.
• Provide support and assistance with the Disciplinary and Grievance Procedures.
  • Schedule meetings with labour consultant to chair disciplinary enquiries.
  • Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
  • Send notification of hearing to branch HR administrator, Line and HO HR administrator.
  • On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
  • Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
  • The attendance of CCMA / DRC cases.
• Ensure timeous and accurate completion of month end reports.
  • Monthly completion of HR reports.
  • Where necessary oversee and assist with compilation of ad hoc reports.
• 4.Ad hoc functions.
  • Update and create job titles and codes and ensure the correct skill level is linked to the job title.
  • Assist with any health and safety requirements.
  • Ensure that leave scheduling is done at the branches.
  • Conduct audits on employee files and general information on an ad hoc basis.
  • Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
  • Getting job profiling signed at branch level.
• 5.Relationship building with Key Stakeholders.
  • The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
  • Focus on communication and guidance which instils adherence to group standard.
• 6. Ensuring Compliance internally and at branch level.
  • Guide and ensure that the minimum annual increases are in line with legislation.
  • Oversee adherence to relative legislative Act / agreement – MIBCO, PSIRA, BCEA, EE.
  • Ensure EE meetings are being conducted and the file is maintained at each branch.
  • Consistently working on improving branches adherence to HR and Payroll deadlines.
  • Completing of all duties in line with the HR - Standard Operating Manual.
  • Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.