HR Officer

121talent Pty; Durban; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading International Freight / Logistics company in Durban is looking for an experienced HR Officer. You will provide comprehensive HR support including recruitment, payroll administration, and handling employee relations. The ideal candidate has a relevant degree and at least 5 years of HR experience. This is a full-time position offering competitive compensation and benefits.

Qualifications

• At least 5 years HR related experience.
• Full HR generalist experience including IR.

Responsibilities

• Provide full HR support across various divisions.
• Recruitment and selection of employees.
• Payroll administration using SAGE 300 People.
• Maintain HR records and documentation.
• Advise on industrial relations matters.

Skills

HR Administration

Recruitment and Selection

Training and Development

Performance Management

Talent Management

Employee Relations

Strong interview skills

Strong Admin skills

SAGE 300 People experience

Education

Grade 12 Senior Certificate

Relevant B Degree in Industrial Psychology / Psychology / HR

Honours (Advantageous)

Tools

SAGE 300 People

Background check systems

Online recruitment platforms

Job description

Our client a leading International Freight / Logistics company based in Durban is looking to fill the position of HR Officer.

Purpose of the Role

To provide the full spectrum of onsite Human Resources support to the various divisions within the company which include HR Administration Recruitment and Selection Training and Development Performance Management Talent Management and Employee Relations (including CCMA representation).

Key Responsibilities

Recruitment & Selection

• Responsible for the recruitment and selection of employees.
• Control the pre-authorization process and ensure the accuracy thereof.
• Advertise vacancies on the companys careers page / system.
• Ensure that a questionnaire is compiled and loaded onto the system prior to advertising vacancies on internal system.
• Screen applicants for suitability prepare a short list of suitable candidates and present to the relevant manager and set up the interviews with short listed candidates subsequent to communicating with manager.
• Conduct interviews in conjunction with the relevant manager.
• Perform the necessary credit and criminal checks for all potential new employees.
• Compile contracts of employment and starter packs for new appointments.

Payroll Administration

• Create new posts on the SAGE 300 People system.
• Capture all new employees on SAGE 300 People system.
• Ensure that all employee documentation is uploaded and information is captured onto the SAGE 300 People system.
• Responsible for the professional maintenance of the SAGE 300 People system.

Human Resources Administration

• Complete salary advice forms for the departments.
• Prepare promotion increase job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed.
• Prepare contracts of employment for all employees.
• Open files for new employees and ensure that all required documentation is on the file.
• Ensure that confirmation of employment letters are completed.
• Assist with the completion of the companys Employment Equity report on a yearly basis.
• Provide HR reports as and when requested or required to do so.
• Check fixed term contracts of employment on a monthly basis and advise HR and facility manager of findings.
• Attend to the extension of fixed term contracts as and when required.
• Assess content of exit interviews prior to filing - bring problem areas to attention of the HR manager.
• Administration of staff and study loans.
• Facilitate the transfer of staff by ensuring that the transfer letters are done and quotes are evaluated.
• Play an active role in the Employment Equity and Training Committee.

Retirement Fund

• Ensure that a separate file is maintained for terminated employees and withdrawals from the companys retirement fund.
• Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll.
• Ensure that all documentation is filed timeously.
• Maintain knowledge with regards to the companys retirement fund and bring any and all changes to the attention of the manager.
• Ensure that HR manager is kept abreast of all new applications and the progress therein.
• Completion of UI-19 documents for all terminated employees.

Medical Aid

• Ensure that all relevant employees are registered with the medical aid.
• Ensure that medical aid documentation is sent to relevant employees upon appointment.
• Ensure that payroll department is aware of any new members of medical aid.

Industrial Relations

• Provide an advisory service to staff and management in matters pertaining to industrial relations with specific reference to disciplinary hearings.
• Bring to managements attention any areas of concern / conflict within facilities.
• Attend disciplinary hearings appeal hearings and grievances.
• Provide guidance direction and support during disciplinary hearings appeal hearings and grievances.
• Ensure that both management and staff adhere to the IR Policy.
• Assist and advise on charges for disciplinary enquiries.
• Maintain knowledge base with regards to changes in legislation new developments case law.

General

• Compile HR policies and procedures as and when required.
• Assist with the compilation of HR Directs & In Touch as and when required.
• Maintain an excellent understanding of all HR policies and procedures.
• Complete salary advice forms for the departments.
• Prepare promotion increase job title and grade change letters for employees and ensure the necessary documentation surrounding this is completed and signed.
• Administration of staff and study loans.
• Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll.
• Completion of UI-19 documents for all terminated employees.

Qualifications and Experience

• Grade 12 Senior Certificate
• Relevant B Degree in Industrial Psychology / Psychology / HR (Essential). Honours (Advantageous)
• At least 5 years HR related experience
• Full HR generalist experience to include IR

Competencies and Skills

• HR Administration Recruitment and Selection Training and Development Performance Management Talent Management and Employee Relations (including CCMA representation)
• Full HR generalist experience and HR Partnering with internal clients
• Job grading principles
• Strong interview skills
• Strong Admin skills
• SAGE 300 People experience essential. modules - Employee Management Job Profile Management Personnel Management Report writing
• On-line recruitment platforms e.g. PNet LinkedIn etc
• Background check systems e.g. MIE Lexis Nexis etc

If you are interested in applying for this role please send a detailed copy of your CV to

If you have not been contacted within two (2) weeks please consider your application as unsuccessful.

Employment Type : Full-Time

Experience : years

Vacancy : 1