HR / Office Administrator

Performit Personnel; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A personnel management firm based in Gqeberha, Eastern Cape, seeks an administrator to support finance and admin departments. Responsibilities include maintaining documentation, compliance oversight, and effective filing systems. Candidates must hold a National Diploma in HR Management and possess strong MS Office skills. Excellent work ethic and team collaboration abilities are essential for success in this role.

Qualifications

• A post matric qualification.
• Must have strong administration skills and excellent attention to detail.
• Good work ethic and contactable references.

Responsibilities

• Assisting the Admin and Finance Departments with administration tasks.
• Updating and maintaining spreadsheets.
• Updating reports and distributing them timeously.
• Efficient filing of all administrative paperwork.
• Overseeing document confidentiality and compliance.

Skills

Strong administration skills

Excellent MS Excel skills

Excellent MS Word skills

Excellent PowerPoint skills

Education

National Diploma in Human Resources Management

Tools

Custrack CRM

Job description

Requirements

• A post matric qualification
• Must have a minimum of National Diploma in Human Resources Management.
• Excellent MS Excel, Word and PowerPoint skills
• Good work ethic and contactable references

Attributes

• Strong administration skills
• Punctual with an excellent attendance record
• Be able to assist the full administration functions of a company
• Must be able to be proactive, goal driven and results orientated
• Be able to work under pressure, meet deadlines and push reports timeously
• Be able to work well within a team setup

Duties

• Assisting the Admin and Finance Departments with administration tasks
• Updating and maintaining spreadsheets
• Updating reports and distributing them timeously
• Back scanning and scanning of existing filing systems
• Efficient filing of all administrative paper work
• Maintaining up to date electronic filing system
• Maintaining up to date certified company documents (bank letters, resolutions,)
• Updating CRM (Custrack) with information, appointments and leads
• Employee Relations: improving company culture, strengthen relationships and promote respectful engagements
• Compliance: Advising management team on employment law & regulatory concerns. Oversee Labour, POPIA & Covid compliance. Ensuring the organizations contractual obligations are met. Oversee document confidentiality, distribution, security & destruction.
• Administration: Oversee electronic document & content management. Facilitating communication throughout the company & on external social media platforms. Developing procedures to make the workplace more efficient & to maximise profitability. Streamline business efficiency & productivity throughout the organization.