Hr Assistant

Job Placements; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A prominent recruiting agency in Durban is seeking an HR Assistant to support recruitment and employee relations activities. Key responsibilities include drafting job adverts, scheduling interviews, maintaining employee records, and assisting with HR administration and training coordination. The ideal candidate should have experience in HR functions and demonstrate strong organizational skills. This is an opportunity to be part of a dynamic team in a fast-paced environment.

Qualifications

• Experience in drafting and posting job adverts on approved platforms.
• Ability to screen CVs and prepare shortlists for management.
• Skilled in maintaining employee records and documentation.

Responsibilities

• Draft and post job adverts on approved platforms.
• Schedule and confirm interviews with candidates and interviewers.
• Maintain up-to-date, accurate employee records.
• Capture and update leave on the HR system.

Skills

Recruitment coordination

HR administration

Employee relations

Training administration

Job description

The HR Assistant will also assist with payroll preparation (such as compiling inputs), but will not process payroll or access individual salary details.

Key Responsibilities

Recruitment & Selection Administration

• Draft and post job adverts on approved platforms.
• Screen CVs according to agreed criteria and prepare shortlists for management.
• Schedule interviews, confirm times with candidates and interviewers, and send interview packs.
• Conduct reference checks and qualification verifications where required.
• Prepare regret letters / emails and maintain a pipeline of suitable candidates for future roles.

Onboarding & Induction

• Prepare offer packs and employment contracts using approved templates.
• Collect and check all new starter documentation (ID, banking details, tax forms, next-of-kin, qualifications, etc.).
• Capture new employees on HR systems and maintain digital and physical personnel files.
• Coordinate first-day logistics (IT access, workstations, name tags, welcome packs, induction schedules).
• Ensure completion of induction checklists and probation review forms in line with company timelines.

HR Administration & Employee Records

• Maintain up-to-date, accurate employee records (personal details, job titles, contracts, performance reviews, warnings, training, etc.).
• Ensure all HR documents are properly filed (electronic and hard copy) and easily retrievable.
• Draft HR letters using templates (confirmation of employment, change in details, warnings as instructed, etc.).
• Support the preparation of HR reports (headcount, movements, leave usage, etc.).

Leave & Time-and-Attendance

• Capture and update leave on the HR / leave system.
• Track and reconcile leave balances and flag anomalies or excessive leave usage.
• Assist with time-and-attendance reporting, liaising with line managers to correct missing punches / queries.
• Provide consolidated monthly leave and attendance summaries for payroll input.

Employee Relations & HR Support

• Be a first point of contact for routine HR queries (leave, policies, basic benefits questions) and elaborate where necessary.
• Assist with preparation of documentation for disciplinary hearings, incapacity processes and counselling sessions (notices, minutes templates, packs, etc.).
• Take and type up minutes of HR meetings, hearings and consultations when required.
• Help communicate HR notices, policies and announcements in a clear and professional way.

Training & Development Administration

• Maintain training records and training matrix for all employees.
• Assist with booking training venues, invites, attendance registers and feedback forms.
• Capture training completed and certificates received onto the HR system.