HR Assistant

Arch Retail Solutions; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A prominent retail solutions company in Cape Town is looking for an HR Assistant to support various HR processes including onboarding, offboarding, and employee engagement. The ideal candidate should possess strong organizational skills, excellent communication abilities, and be proficient in Microsoft Office. Attention to detail and confidentiality are critical for this role, which offers a dynamic work environment.

Qualifications

• Must have experience in HR administration.
• Strong organisational and time management skills are essential.
• Excellent communication skills are required for team collaboration.
• Confidentiality regarding employee records must be maintained.

Responsibilities

• Assist with onboarding and exit processes.
• Handle employee assistance queries and benefits.
• Support HR with communication campaigns and engagement surveys.
• Ensure documentation is properly filed and organized.

Skills

HR Admin experience

Excellent organisational and time management skills

Great communicator and team player

Excellent verbal and written communication skills

Proficient computer literacy

Attention to detail

Tools

Microsoft Office

Job description

About The HR Assistant Position

We’re seeking a reliable worker to join our team as an HR Assistant. As an HR Assistant, you’ll make use of strong organizational and communication skills as you work alongside prospective employees, current employees, and even former employees.

Our ideal candidate will have a firm understanding of the best human resource practices and will be ready to get started with our company, from providing administrative support to HR staff to help make sure all of our employees succeed.

HR Assistant Responsibilities

• Induction
  • Prepare offer of employment
  • Remind branch admins about onboarding packs
  • Arrange access tags for new employees
  • Setup calendar meetings for Induction and HR check-in with new starts
• Offboarding
  • Arrange exit of employees from security system
  • Prepare exit documents
  • Setup calendar meetings for exit interview
• Employee assistance
  • Handling any policy, procedure and handbook queries
  • Confirming employee service requests
  • Arranging staff purchases and handling queries
• Benefits and Remunerations
  • Maintain the company Group Life Benefit scheme.
  • Assist employees with beneficiary forms
  • Prepare salary increase letters
  • Prepare clothing orders
• Probation
  • Follow up with managers if employee’s probation were successful.
  • Draw up post probation letters.
  • Ensure KPI’S on Payspace
  • Order clothing for post probation employees
• Organisational Development
  • Assist with any communication campaigns
  • Assist with Employee Engagement surveys
  • Add posts on All Arch
• Admin
  • Follow up with managers to sign onboarding documents
  • Ensure that all documents are filed electronically HR filing
• Ad Hoc Tasks
  • Assist Team HR with ad-hoc tasks

HR Assistant Requirements

• HR Admin experience
• Excellent organisational and time management skills
• Great communicator and team player
• Excellent verbal and written communication skills
• Proficient computer literacy, including knowledge of programs such as Microsoft Office
• Superb organizational, time management, and multitasking skills
• A keen attention to detail
• Ability to maintain strict confidentiality about employee records