HR & Finance Assistant / Administrator

Hedz Recruitment Specialists; Krugersdorp; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic recruitment agency is seeking an HR and Finance Assistant in Gauteng. This role requires a minimum of 2 years of experience in administration, with HR and finance experience considered a bonus. Key responsibilities include managing HR databases, assisting with payroll, and coordinating employee orientations. The role offers a negotiable salary ranging from R15,000 to R20,000 depending on experience. Interested candidates should submit their CV, with applications closing on 16 June 2023.

Qualifications

• Minimum 2 years of administrative experience, preferably in HR and Finance.
• Valid Driver's License required.
• PC literate and able to work with MS Office.

Responsibilities

• Prepare monthly credit card reconciliations.
• Manage HR databases including employee records.
• Assist in payroll preparation by providing accurate data.
• Coordinate training requests and provide orientations for new employees.

Skills

Excellent organisational skills

Strong interpersonal skills

Strong verbal communication skills

Reliability

Flexibility

Ability to handle confidential data

Education

Grade 12 Senior Certificate or equivalent

Tools

MS Office applications

Job description

HR and Finance Assistant / Administrator

About the job HR and Finance Assistant / Administrator

Our client is seeking a dynamic and skilled HR and Finance Assistant to join their team. This position requires a minimum of 2 years of administrative experience, with HR and Finance experience being a bonus.

Qualifications:

• Grade 12 Senior Certificate or equivalent
• Valid Driver's License

Software:

The successful candidate must be PC literate and have experience working with MS Office applications.

Duties:

Reporting directly to the HR Manager and CFO, the HR and Finance Assistant will be responsible for the day‑to‑day administrative duties within the HR and Finance Department. Key responsibilities include:

• Prepare monthly credit card reconciliations.
• Purchasing company groceries and consumables.
• Manage and review filing and office systems.
• Follow up on debtors' accounts.
• Provide administration support to the project team.
• Assist with company social events.
• Administer the stock control system.
• Assist with the uptake of ISO documentation.
• Manage stationery requirements and purchasing.
• Liaise with suppliers.
• Maintain and update HR databases, including employee records, leave records, work rosters, and disciplinary records.
• Assist in payroll preparation by providing accurate data, such as absences and leave.
• Prepare paperwork for HR policies and procedures.
• Process employees' requests and provide timely information.
• Coordinate any training requests with the HR Manager.
• Provide orientations for new employees and assist in drafting new employee contracts.
• Coordinate emergency/day‑to‑day repairs and maintenance.
• Coordinate queries forwarded to the Facilities Department.
• Prepare invoices for approval prior to payment.
• Coordinate and compile incident reports as needed.
• Maintain compliance with all company policies and procedures.

Skills:

To excel in this role, you should possess the following skills and qualities:

• Excellent organisational skills.
• Strong interpersonal and communication skills, both written and verbal, when dealing with HR matters.
• Reliability and trustworthiness.
• Flexibility to work odd hours with deadlines when required.
• Strong ethics and ability to handle confidential data.

The salary for this position is negotiable and will range from R15,000 to R20,000, depending on experience.

Location:

If you meet the qualifications and possess the necessary experience, we invite you to apply for this exciting opportunity. Please submit your detailed CV to this platform. Only shortlisted candidates will be contacted for further assessment. The closing date for applications is 16 June 2023.