HR Administrator (Fixed Term Contract)

Enaex; Rosebank; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in South Africa seeks an HR professional to manage employee documentation, support recruitment processes, and ensure compliance with HR policies and SHE standards. Key responsibilities include facilitating onboarding, administering documentation, and enhancing service delivery within HR operations. The ideal candidate will demonstrate strong organizational skills, a commitment to continuous improvement, and the ability to build effective relationships internally and externally.

Responsibilities

• Comply with policies by participating in training and resolving policy-related queries.
• Follow established processes and address issues as they arise.
• Recommend process improvements by identifying gaps and presenting suggestions.
• Facilitates and manages correspondence and documentation.
• Provides recruitment support by scheduling interviews and coordinating assessments.
• Executes efficient onboarding and offboarding processes.
• Provides administrative support for IT and system requirements.
• Supports efficient HR service delivery by responding to enquiries.
• Coordinates meetings effectively for documentation and record-keeping.
• Manages ad hoc duties to drive continuous improvement.
• Conducts monthly audits on HR processes for compliance.
• Implement SHE practices and review outcomes.
• Comply with SHE standards and maintain up-to-date knowledge.
• Maintain effective stakeholder relationships.
• Manage relationships with service providers and monitor performance.
• Contribute to team success by participating in activities.
• Pursue self-development through capacity building opportunities.
• Contribute to the broader organization by supporting corporate initiatives.

Job description

Responsibilities

• Comply with policies by staying up to date, participating in training, and resolving policy-related queries daily and as needed.
• Follow established processes by applying current procedures correctly and addressing issues or concerns as they arise.
• Recommend process improvements by identifying gaps, presenting suggestions to the line manager, and providing supporting information.
• Facilitates and manages correspondence and documentation by drafting letters of employment, promotion, and salary adjustment; distributing documentation for signature; filing signed documents; and maintaining all employee records and correspondence in line with approved processes and protocols.
• Provides recruitment support by scheduling and facilitating interviews, arranging psychometric assessments, coordinating medicals where applicable, conducting pre-employment checks, and maintaining an up to date vacancy tracker to monitor recruitment progress.
• Executes efficient onboarding and offboarding processes by accurately capturing employee information on Sage for all transactions, ensuring timeous and accurate payroll submissions, and verifying that all required documents are complete and correctly submitted.
• Provides administrative support by coordinating IT and system requirements for new hires and existing team members, creating user IDs, facilitating Employee Self-Service (ESS) access, managing payslip and benefit documentation, and overseeing medical aid administration as required.
• Supports efficient and professional HR service delivery by liaising with suppliers, responding to enquiries, resolving discrepancies, and managing timely and accurate HR-related payments and transactions.
• Coordinates meetings effectively by booking venues, arranging catering and technology, preparing and distributing agendas, organising documentation, and compiling minutes for record-keeping and follow-up.
• Manages ad hoc duties by assessing requests, understanding requirements, completing assigned tasks, and obtaining feedback to drive continuous improvement and operational excellence.
• Conducts monthly and quarterly audits on HR processes to ensure data accuracy, proper record-keeping, and compliance within Sage
• Implement SHE practices by understanding required actions, executing them effectively, and reviewing outcomes within deadlines or as specified by procedures.
• Comply with SHE standards and processes by maintaining up-to-date knowledge and consistently adhering to all SHE requirements.
• Maintain effective stakeholder relationships by liaising with internal andexternal stakeholders, exchanging feedback, and collaborating asneeded.
• Manage relationships with service providers by tracking required servicelevels, monitoring performance against standards, identifying concerns,and applying corrective actions monthly and as needed.
• Contribute to team success by participating in team activities, identifying support needs, offering assistance, and actively engaging with team members daily.
• Pursue self-development by identifying growth areas, seeking capacity building opportunities, obtaining approval, and completing development activities successfully.
• Contribute to the broader organization by participating in company events, supporting corporate initiatives, and embodying Enaex values in daily work.