Hr Administrator

Pty; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading HR service provider in Pretoria is seeking an HR Administrator to manage the complete employee lifecycle. The role involves onboarding, records management, performance support, and compliance with employment laws. Ideal candidates will have a Bachelor's degree in Human Resources and 1-3 years of HR experience. This position offers a competitive salary of R20,000 - R25,000 monthly.

Qualifications

• 1-3 years of HR experience, preferably in a generalist role.
• Experience managing HR processes for employees preferred.

Responsibilities

• Manage the complete employee lifecycle from onboarding to offboarding.
• Ensure compliance with employment laws and company policies.
• Serve as the primary contact for HR-related matters.

Skills

Proficiency in HRIS systems

Advanced Microsoft Office Suite skills

Strong document management and record-keeping skills

Data entry accuracy

Generating HR reports

Education

Bachelor's degree in Human Resources or related field

Job description

Reference : JHB

• KL-1We are Hiring HR Administrator to manage the complete employee lifecycle and ensure compliance with employment laws and company policies.

This role involves onboarding, employee records management, performance support, employee relations, compliance, training coordination, and offboarding.

Duties & Responsibilities

HR Administrator Reporting to : HR Manager Seniority Level : Mid Career yrs exp) Type : Permanent The HR Administrator is responsible for managing the complete employee lifecycle. This role serves as the primary point of contact for all HR-related matters and ensures compliance with employment laws and company policies while supporting both management and employees throughout their journey with the organisation.

KEY RESPONSIBILITIES

• Onboarding (0-30 days): Prepare and distribute employment offers and contract; Facilitate new employee onboarding process including orientation sessions; Ensure completion of all required documentation; Coordinate IT setup, workspace preparation, and equipment allocation.
• Employee Records and Data Management: Maintain accurate and confidential employee records in HRIS systems; Process employee changes including promotions, transfers, and salary adjustments; Ensure compliance with record retention policies and privacy regulations; Generate HR reports and analytics for management review; Manage employee database updates and system maintenance; Coordinate annual data audits and compliance reviews.
• Performance Management Support: Coordinate performance review cycles and documentation; Assist managers with performance improvement plans; Maintain performance records and tracking systems.
• Employee Relations and Support: Serve as first point of contact for employee questions and concerns; Investigate and resolve basic employee relations issues; Support workplace culture initiatives and employee engagement activities.
• Compliance and Legal Requirements: Ensure adherence to employment laws; Maintain required compliance posters and documentation; Assist with employment compliance audits; Maintain awareness of changing regulations and requirements.
• Training and Development Coordination: Maintain training records and certification tracking; Track training effectiveness and completion rates.
• Offboarding and Separation Management: Process employee terminations and resignations; Conduct exit interviews and compile feedback reports; Coordinate final payroll processing and benefits termination; Manage return of company property and access revocation; Provide references and employment verification as needed; Maintain separation documentation and compliance records.

REQUIRED QUALIFICATIONS

• EDUCATION AND EXPERIENCE: Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-3 years of HR experience, preferably in a generalist role.
• Experience managing HR processes for employees preferred.

TECHNICAL SKILLS

• Proficiency in HRIS systems.
• Advanced Microsoft Office Suite skills, particularly Excel (pivot tables, VLOOKUP, data analysis).
• Strong document management and record-keeping skills (digital and physical files).
• Data entry accuracy and database management skills.
• Competence in generating HR reports and analytics (turnover, absenteeism, etc.).

CORE COMPETENCIES

• Strong understanding of employment law and HR best practices.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy in record-keeping.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organisational and time management skills.
• Customer service orientation with internal and external stakeholders.
• Problem-solving and analytical thinking abilities.
• Ability to work independently and manage multiple priorities.

Package & Remuneration

R20, - R25, - Monthly