Hr Administrator

Phoenix Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment firm in Pretoria is seeking an experienced Human Resources Administrator to manage recruitment processes and employee onboarding. The ideal candidate should possess a degree or diploma in HR, with a minimum of 3-5 years of HR administration experience. Responsibilities will include employee record maintenance, training coordination, and ensuring compliance with South African labour laws. Competitive salary and benefits offered.

Qualifications

• Minimum of 3 to 5 years experience in human resources administration.
• Strong knowledge of South African labour laws.
• Attention to detail with high accuracy.

Responsibilities

• Advertise vacancies and screen CVs.
• Liaise with management for onboarding.
• Book training sessions and manage logistics.

Skills

Knowledge of South African labour laws

Advanced Microsoft Office skills

Interpersonal skills

Organisational skills

Problem-solving skills

Initiative

Education

Degree or diploma in human resources

Matric / Grade 12 or equivalent

Tools

Payspace

Jarrison

MySHEQ

Sage

Job description

Duties

Recruitment and selection

• Advertise vacancies on LinkedIn and other internal and external platforms.
• Screen CVs and shortlist candidates based on minimum requirements.
• Schedule interview with the relevant HOD and HR Manager.
• Regret unsuccessful applicants.
• Maintain recruitment records.

Onboarding and induction

• Liaise with line management to prepare, order and organise workstations, equipment, stationery and log-in credentials for new hires.
• Announce new employees to the teams.
• Introduce new employees to key stakeholders.
• Conduct site tours and safety inductions.
• Ensure completion of all onboarding and relevant new hire documentation.
• Assist to order uniform and issue name badges.

Employee benefit administration

• Enrol new employees in medical and provident fund schemes.
• Handle amendments, such as dependent changes and corrections.
• Terminations from the medical and provident fund schemes.

Training administration and coordination

• In collaboration with the Operations Manager and Operations Administrator, book training sessions and coordinate with training providers. Reserve training venues and manage training logistics.
• Administer training records and update catering spreadsheets.
• Collect and update portfolios of evidence for assessments.

Staff travel

• Book flights, accommodation, transfers, etc. for employees who travel.
• Arrange after hours staff transport.
• Manage employee passports and visa applications.

Human resources systems

• Load new employee on Jarrison and activate their fingerprints.
• Terminate employees on Jarrison.
• Update employee details on MySHEQ as relevant.
• Conduct regular file audits and ensure all employee documentation is uploaded to Payspace and removed from MySHEQ DMS (Must be copied over).
• Overall, ESS (Employee self-service) support to employees.

General and Administration

• Maintain accurate and complete employee records.
• Order name badges for all staff.
• Injury on duty support to the health and safety manager and management team on required and outstanding documentation.
• Handle acknowledgement of debt forms for employees.
• Do petty-cash follow-ups once approved.
• Allocate pigeon-holes.
• Annual archiving.
• Support the HR Manager(s) with ad-hoc functions and projects.
• Work related typing, printing, copying, scanning and emailing.
• Making and receiving phone calls.
• Filing.
• Keep up to date with any legislative and / or other requirements that will impact on this position and the organisation as a whole.
• Any other reasonable tasks as requested from time to time.

Requirements

• Matric / Grade 12 or equivalent.
• Degree or diploma in human resources or similar qualification in related field.
• Minimum of three (3) to five (5) years experience in human resources administration.
• Strong knowledge of South African labour laws and human resources best practices.
• Advanced Microsoft Office knowledge and skills (Outlook, Word, Excel, Teams, OneDrive).
• Proficiency in HR and other systems (Payspace, Jarrison, mySHEQ, Sage, Microsoft Office).
• Excellent team collaboration and interpersonal skills.
• Strong organisational, time-management and multi-tasking skills.
• Strong verbal and written communication skills.
• High level of integrity and confidentiality.
• Attention to detail with a high level of accuracy.
• Strong problem-solving skill.
• Ability to take initiative in line with mandated authority.
• Assertive.
• Clear criminal and credit record.