HR Administrator

HandPicked Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A commercial real estate organization is seeking an HR Administrator in Johannesburg to support their HR Manager. Responsibilities include managing recruitment, onboarding, and performance administration. The ideal candidate has a diploma in HR and 2-3 years of relevant experience, strong organizational skills, and proficiency in MS Office. This is a full-time, office-based position with a focus on compliance and administration.

Benefits

Company laptop provided

17 days leave per annum

Qualifications

• Minimum 2–3 years HR administration experience.
• Experience in a fast-paced environment.
• High level of confidentiality and professionalism.

Responsibilities

• Support recruitment processes and maintain databases.
• Handle onboarding and exit processes efficiently.
• Administer performance management schedules.

Skills

Organisational skills

Attention to detail

Professional communication

Proactive approach

Computer literacy

Education

Diploma / Degree in Human Resources

Tools

MS Office

HR systems

Job description

Overview

Location: Rosebank, Johannesburg

Type: Permanent | Full-Time | Office-based

Working Hours: Monday – Friday | 08:00 – 17:00

Salary: Market Related

Leave: 17 days per annum (5 days compulsory during December office closure) – negotiable up to 22 days

Tools: Company laptop provided

A well-established commercial real estate organisation with over 18 years of industry expertise is seeking a dedicated HR Administrator to join their Shared Services team. The company is known for delivering innovative, commercially driven solutions across leasing, sales, corporate services and more. With a strong culture and a track record of high-value transactions, they provide tailored services to clients ranging from occupiers to major institutions.

This role will support the HR Manager through efficient HR processes, compliance management, and strong administrative capability.

Qualifications

• Diploma / Degree in Human Resources or related field (Minimum NQF 6).
• 2–3 years HR administration experience in a fast-paced environment.
• Strong organisational and time management skills.
• Excellent attention to detail with high accuracy in record-keeping.
• Professional communication skills and the ability to coordinate effectively.
• Proactive, resourceful, and able to manage competing priorities.
• High level of confidentiality and professionalism.
• Knowledge of PPRA / FICA compliance is advantageous.
• Computer literacy with experience in MS Office and HR systems.

Responsibilities

• Recruitment & Selection Support
  • Advertise vacancies on approved platforms and track all applications.
  • Screen CVs according to job requirements and prepare candidate shortlists.
  • Coordinate interview scheduling and all candidate communication.
  • Conduct reference checks and assist with preparation of offer packs.
  • Maintain and update the recruitment database / talent pipeline.
• Onboarding & Exits
  • Prepare employment contracts, compliance packs, and onboarding documents.
  • Coordinate induction schedules with internal departments.
  • Track onboarding checklist completion and update employee files.
  • Manage exit processes including resignation documentation, clearance forms, and exit interviews.
• Performance Management Administration
  • Maintain probation and performance review schedules.
  • Track completion of performance reviews and development plans.
  • Ensure accurate storage of all performance-related documentation.
• PPRA & Compliance Administration
  • Maintain PPRA registration and compliance records for brokers.
  • Manage renewals, CPD tracking, qualifications, and required submissions.
  • Assist with FICA / RMCP documentation and compliance updates.
• General HR Administration
  • Maintain the HR database and both digital and physical personnel files.
  • Process leave applications and ensure accurate record-keeping.
  • Prepare HR reports as needed.
  • Draft HR notices, letters, and standard internal communication.
  • Provide first-level support for general HR queries.
• Process Support & Coordination
  • Schedule disciplinary hearings, training sessions, and wellness initiatives.
  • Take minutes during HR-related meetings.
  • Liaise with external service providers (training, compliance, background checks, etc.).

Note: Only shortlisted candidates will be contacted.