Hr Administrator

Southern Air Maintenance (Pty) Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic HR team in Gauteng is seeking an organised and detail-oriented HR Administrator. This role is crucial for managing HR administrative processes from recruitment to exit management while ensuring compliance with company policies. The ideal candidate will have a Matric plus relevant HR qualifications and 2-3 years of experience in a similar role. Key responsibilities include posting job adverts, managing records, and supporting HR compliance.

Qualifications

• At least 2-3 years of experience in a similar HR administrator role.
• Experience preferably in manufacturing or industrial settings.
• Proficiency in handling sensitive and confidential information.

Responsibilities

• Post job adverts and coordinate interviews.
• Prepare onboarding documents and contracts.
• Manage employee records and handle offboarding documentation.
• Support leave and absence management.

Skills

Organisational skills

Strong communication skills

Attention to detail

Education

Matric / Senior Certificate

Relevant tertiary qualification in HR

Tools

Payspace

ERS Bio

Microsoft Excel

Microsoft Word

Job description

Overview

We are looking for an organised, detail-oriented HR Administrator to join our dynamic HR team in a fast-paced environment.

This role serves as the backbone of our HR function, ensuring the smooth running of day‑to‑day administrative processes, from recruitment to exit management, while maintaining compliance with company policies and regulations.

You will work closely with the HR Manager and other departments, taking ownership of administrative HR duties, ensuring smooth employee onboarding, offboarding, and ongoing personnel management.

Key Responsibilities

• Post job adverts, screen CVs, and coordinate interviews.
• Prepare onboarding documents, contracts and submit to payroll.
• Manage employee records, contracts, renewals, and probation tracking.
• Handle offboarding documentation and exit processes (UI-19, MIBFA).
• Book and collect training data, capture on HR system, and assist with WSP / ATR submissions.
• Assist and maintain HR compliance records (EE, BBBEE, WCA, ROE, IOD).
• Assist with disciplinary documentation, hearings and grievance administration.
• Manage injury on duty claims and medical record management (e.g., booking medicals, maintaining files).
• Support leave and absence management, payroll notifications, monthly reports and HR communications.
• Prepare documentation for HR audits and inspections.

Skills & Experience

Qualifications: A Matric / Senior Certificate is required. A relevant tertiary qualification in HR is advantageous.

Experience: At least 2-3 years of experience in a similar HR administrator role (preferably in manufacturing or industrial settings).

HR Software Experience

• Proficiency in payroll software (Payspace, ERS Bio experience would be beneficial).
• Strong skills in Microsoft Excel, Word, and other HR software applications.

Interpersonal & Analytical Skills

• Strong verbal and written communication skills in both Afrikaans and English.
• Ability to work independently, as well as part of a team.
• High attention to detail with the ability to handle sensitive and confidential information.
• Strong organisational skills and the ability to meet deadlines.
• Flexibility to manage shifting priorities and tasks.

Application Information

• Please indicate your notice period and salary expectation when applying for this position.
• If you do not receive a response within 2 weeks of submitting my CV, please consider your application unsuccessful.
• Job Type: Full-time.
• Ability to commute / relocate: Montague Gardens, Western Cape – reliably commute or planning to relocate before starting work (Preferred).
• Experience required – Payspace Software: 1 year (Preferred); ERS Bio Software: 1 year (Preferred); HR Administrator: 2 years (Preferred).
• Work Location: In person.