HR Administrator

Tower Group South Africa (PTY) Ltd; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A South African HR firm is seeking an HR Admin & Payroll employee responsible for supporting HR functions, maintaining employee records, managing payroll activities, and ensuring compliance with labor laws. The role involves administration of HR processes and providing employee support. Ideal candidates should possess relevant qualifications, experience in HR, and a strong understanding of payroll regulations. This position offers a chance to contribute to a dynamic HR environment.

Qualifications

• Experience in HR functions and payroll management.
• Knowledge of South African labour laws and payroll regulations.
• Strong organizational skills and the ability to maintain confidentiality.

Responsibilities

• Maintain and update employee records accurately.
• Administer payroll on a monthly basis.
• Ensure compliance with South African labour laws.
• Act as a point of contact for employee HR queries.

Skills

HR Administration

Payroll Management

Compliance Knowledge

Attention to Detail

Confidentiality Management

Education

Relevant Degree/Diploma in HR or Payroll

Job description

Position Summary

The HR Admin & Payroll employee will be responsible for supporting the HR department with administrative functions, maintaining accurate employee records, coordinating HR processes, and managing end-to-end payroll activities. This role ensures compliance with company policies, labour laws, and payroll regulations while providing a high standard of employee service.

Key Roles & Responsibilities

1. HR Administration

• Maintain and update employee records (contracts, personal details, leave, disciplinary actions, etc.).
• Assist with onboarding of new employees, including contracts, induction, and systems setup.
• Prepare HR-related correspondence such as confirmation letters, disciplinary notices, and HR reports.
• Manage employee files (physical and digital) ensuring confidentiality and compliance with data protection laws.
• Support recruitment processes (posting vacancies, scheduling interviews, reference checks).
• Track and update employee leave, absenteeism, and overtime records.
• Support performance management administration (probation reviews, performance appraisals, KPI tracking).
• Assist with employee engagement initiatives and communication.

2. Payroll Management

• Administer monthly payroll accurately and on time for all employees.
• Capture and verify inputs (new joiners, terminations, salary adjustments, overtime, bonuses, deductions, leave).
• Ensure compliance with statutory requirements (PAYE, UIF, SDL, pension/provident fund contributions).
• Reconcile payroll before submission and resolve discrepancies promptly.
• Distribute payslips and maintain confidentiality of payroll data.
• Prepare payroll reports for management and finance (salaries, overtime, headcount, cost reports).
• Liaise with finance to ensure payroll journals and reconciliations are accurate.
• Handle payroll queries from employees with professionalism and discretion.

3. Compliance & Reporting

• Ensure compliance with South African labour laws and regulations (BCEA, LRA, OHSA, etc.).
• Maintain awareness of legislative changes that impact HR and payroll processes.
• Assist with internal and external HR/payroll audits.
• Support submission of statutory reports (EEA, WCA, SARS-related filings).

4. Employee Support & Communication

• Act as a point of contact for employee HR and payroll queries.
• Provide guidance to employees on HR policies, benefits, and payroll matters.
• Escalate complex issues to the HR Manager when necessary.