HR Administrator

Tower Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading human resources firm located in Durban is seeking an HR Admin & Payroll employee to support its HR department. Responsibilities include maintaining employee records, managing payroll activities, and ensuring compliance with labour laws. The ideal candidate should have strong HR administration and payroll processing experience, as well as knowledge of South African regulations. This role offers a chance to provide high-quality employee service and engage in various HR processes.

Qualifications

• Experience with HR administration and payroll processes is essential.
• Knowledge of South African labour laws and payroll regulations is required.
• Strong communication and organizational skills are necessary.

Responsibilities

• Maintain and update employee records while ensuring confidentiality.
• Administer monthly payroll accurately and on time.
• Ensure compliance with labour laws and regulations.
• Act as a point of contact for employee HR and payroll queries.

Skills

HR administration skills

Payroll management

Compliance knowledge

Attention to detail

Communication skills

Education

Relevant HR qualification

Experience in payroll processing

Job description

Position Summary

The HR Admin & Payroll employee will be responsible for supporting the HR department with administrative functions, maintaining accurate employee records, coordinating HR processes, and managing end-to-end payroll activities. This role ensures compliance with company policies, labour laws, and payroll regulations while providing a high standard of employee service.

Key Roles & Responsibilities 1. HR Administration

• Maintain and update employee records (contracts, personal details, leave, disciplinary actions, etc.).
• Assist with onboarding of new employees, including contracts, induction, and systems setup.
• Prepare HR-related correspondence such as confirmation letters, disciplinary notices, and HR reports.
• Manage employee files (physical and digital) ensuring confidentiality and compliance with data protection laws.
• Support recruitment processes (posting vacancies, scheduling interviews, reference checks).
• Track and update employee leave, absenteeism, and overtime records.
• Support performance management administration (probation reviews, performance appraisals, KPI tracking).
• Assist with employee engagement initiatives and communication.

2. Payroll Management

• Administer monthly payroll accurately and on time for all employees.
• Capture and verify inputs (new joiners, terminations, salary adjustments, overtime, bonuses, deductions, leave).
• Ensure compliance with statutory requirements (PAYE, UIF, SDL, pension / provident fund contributions).
• Reconcile payroll before submission and resolve discrepancies promptly.
• Distribute payslips and maintain confidentiality of payroll data.
• Prepare payroll reports for management and finance (salaries, overtime, headcount, cost reports).
• Liaise with finance to ensure payroll journals and reconciliations are accurate.
• Handle payroll queries from employees with professionalism and discretion.

3. Compliance & Reporting

• Ensure compliance with South African labour laws and regulations (BCEA, LRA, OHSA, etc.).
• Maintain awareness of legislative changes that impact HR and payroll processes.
• Assist with internal and external HR / payroll audits.
• Support submission of statutory reports (EEA, WCA, SARS-related filings)

4. Employee Support & Communication

• Act as a point of contact for employee HR and payroll queries.
• Provide guidance to employees on HR policies, benefits, and payroll matters.
• Escalate complex issues to the HR Manager when necessary