Hr Administrator

Southern Air Conditioning (Pty) Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic HVAC company is seeking an organised HR Administrator to support the HR team in Cape Town. The role entails handling recruitment, onboarding, compliance, and employee records management in a fast-paced environment. Candidates should possess a Matric certificate, relevant HR qualifications, and 2-3 years of experience in HR administration. Strong communication skills in Afrikaans and English are essential.

Qualifications

• At least 2-3 years of experience in a similar HR administrator role.
• Preferred experience in manufacturing or industrial settings.
• Ability to manage sensitive and confidential information.

Responsibilities

• Coordinate recruitment processes including job ads and CV screening.
• Prepare onboarding documents and manage employee records.
• Handle off-boarding processes and maintain HR compliance records.

Skills

Organisational skills

Attention to detail

Verbal communication in Afrikaans and English

Written communication in Afrikaans and English

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Education

Matric / Senior Certificate

Relevant tertiary qualification in HR

Tools

Payspace Software

ERS Bio Software

Job description

We are looking for an organised, detail‑oriented HR Administrator to join our dynamic HR team in a fast‑paced environment. This role serves as the backbone of our HR function, ensuring the smooth running of day‑to‑day administrative processes, from recruitment to exit management, while maintaining compliance with company policies and regulations. You will work closely with the HR Manager and other departments, taking ownership of administrative HR duties, ensuring smooth employee onboarding, off‑boarding, and ongoing personnel management.

Key Responsibilities

• Post job adverts, screen CVs, and coordinate interviews.
• Prepare onboarding documents, contracts and submit to payroll.
• Manage employee records, contracts, renewals, and probation tracking.
• Handle off‑boarding documentation and exit processes (UI‑19, MIBFA).
• Book and collect training data, capture on HR system, and assist with WSP / ATR submissions.
• Assist and maintain HR compliance records (EE, BBBEE, WCA, ROE, IOD).
• Assist with disciplinary documentation, hearings and grievance administration.
• Manage injury on duty claims and medical record management (e.g., booking medicals, maintaining files).
• Support leave and absence management, payroll notifications, monthly reports and HR communications.
• Prepare documentation for HR audits and inspections.

Qualifications

• A Matric / Senior Certificate is required.
• A relevant tertiary qualification in HR is advantageous.
• At least 2‑3 years of experience in a similar HR administrator role (preferably in manufacturing or industrial settings).
• Proficiency in payroll software (Payspace, ERS Bio experience would be beneficial).
• Strong skills in Microsoft Excel, Word, and other HR software applications.
• Strong verbal and written communication skills in both Afrikaans and English.
• Ability to work independently, as well as part of a team.
• High attention to detail with the ability to handle sensitive and confidential information.
• Strong organisational skills and the ability to meet deadlines.
• Flexibility to manage shifting priorities and tasks.

Please indicate your notice period and salary expectation when applying for this position. If you do not receive a response within 2 weeks of submitting your CV, please consider your application unsuccessful.

Job Type

Full‑time

Location & Commute

Montague Gardens, Western Cape: Reliably commute or planning to relocate before starting work (Preferred)

Experience Requirements

• Payspace Software: 1 year (Preferred)
• ERS Bio Software: 1 year (Preferred)
• HR Administrator: 2 years (Preferred)