HR Administrator

Ackermans; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading retail company in Cape Town is seeking an HR Administrator to provide comprehensive HR administrative support to various business units. This in-office role involves payroll management, recruitment tasks, and HR reporting. Candidates should possess a relevant degree and 1-2 years of relevant experience, with retail experience preferred. Join a dynamic HR team committed to effective stakeholder service.

Qualifications

• 1-2 years relevant experience in HR administrative role.
• Retail experience preferred.
• Knowledge of HRIS systems and payroll advantageous.

Responsibilities

• Manage payroll administrative functions and personnel files.
• Handle recruitment tasks including sourcing and interviewing.
• Assist with HR stats and reporting.
• Aid in training and development coordination.
• Maintain industrial relations documentation.

Skills

Confidentiality

Customer service focus

Accuracy and attention to detail

Initiative

Self-motivation

Resilience

Education

Degree/National Diploma in Human Resource Management

Job description

We've got an exciting, brand new opportunity at Ackermans as aHR Administrator who will bepart of a part of a dynamic team HR team, this role will report to the Human ResourceManager and be responsible for providinga holistic HR administrative service and support to multiple business units within Ackermans. Responsible to support and help manage key people initiatives and ensuring that effective service is rendered to stakeholders in support of HR strategies.

We're a fully in-office team. This role is based at our Support Centre in Kuils River, Cape Town.

Key responsibilities:

1) Payroll Functions

• Being responsible for all administrative functions including but not limited to:
• The management of Personnel Files relating to record keeping and management of updates, filing and record keeping.
• Coordinating all inputs for delivery to the payroll department.
• Capture on the payroll system.
• File payroll documents in personnel files - keep payroll file updated.
• Assist with and resolve payroll queries.

2) Recruitment andSelection

• Advertise vacant positions on our e-recruitment system.
• Source potential candidates for vacant positions. (interns and contractors)
• Shortlist candidates.
• Regret candidates (getting back to candidates).
• Schedule interviews and print CVs and interview guides.
• Assist with the typing out of letter of appointments, contracts and offer letters.
• Assist with the compiling of induction packs and sign-on paperwork and scheduling of induction appointments.

3) HR Stats and Reporting

• Assist with the compiling of any HR reports.
• Ensure that all reporting documents are kept up to date.

4) Training and Development

• Liaise on any training needed, including induction.
• Assist with the typing out of our talent mapping workbooks, Performance Appraisal documents and capturing of results.

4) Administration

• Updating of any communication relating to HR to Internal Communication
• Administer the record keeping of the performance management system
• Updating of job profiles
• Updating KPI documents
• Update of Organograms
• Maintain administrative forms and manuals
• To compile, communicate and assist with action plans on the Pure Survey

5) Industrial Relations

• Taking of minutes in disciplinary meetings
• Update database with any IR issues

Qualifications required:

Essential:

• A Degree/National Diploma in Human Resource Management or studying towards.

Experience required:

Essential:

• A minimum of 1 - 2 year's relevant experience performing an administrative or supportive role within a HR office or function.

Preferred:

• Retail experience
• HR and Payroll administration

Knowledge and skills required:

Sound understanding of best HR practices:

• Personnel files (Popia Act)
• HRIS Systems
• Previous payroll and recruitment systems would be advantageous.

SKILLS required:

• High levels of confidentiality, credibility, and trust.
• Customer services focus both internally and externally and ensuring good interpersonal relationships.
• Accuracy in execution, attention to detail and reliability in meeting set deadlines and work with sense of urgency.
• Be innovative and show initiative.
• Be self-reliant, self-motivated and take responsibility and have a sense of pride in work execution.
• Resilient and able to work in an organisation that is undergoing change.