Hospitality Operations Administrator

Helderberg Personnel; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prestigious hospitality destination is seeking a service-driven Hospitality Operations Administrator in Stellenbosch. The role involves providing efficient support across various divisions, managing reception duties, handling restaurant reservations, and ensuring smooth daily operations. Ideal candidates must have experience in hospitality administration, excellent organisational skills, and proficiency in MS Office and POS systems. A dynamic work environment awaits the right individual.

Qualifications

• Proven administrative experience within a hospitality or luxury environment.
• Strong attention to detail and confidentiality in handling information.
• Ability to multitask and work effectively under pressure.

Responsibilities

• Provide efficient administrative and operational support across divisions.
• Manage reception duties and coordinate diaries, meetings, and schedules.
• Handle restaurant reservations and compile function sheets for coordination.

Skills

Organisational ability

Effective communication

Attention to detail

Multitasking

Tools

MS Office

POS systems (Micros)

Reservation platforms

Job description

Reference : SW

• CL-1HOSPITALITY OPERATIONS ADMINISTRATORStellenbosch : A prestigious hospitality destination in the Cape Winelands is seeking to employ an organised, service-driven Hospitality Operations Administrator to join their dynamic team.

Duties & Responsibilities

Purpose of the Role: To provide efficient administrative and operational support across the Restaurant, Boutique, and Guest House divisions of the Estate.

The role requires strong organisational ability, attention to detail, and effective communication to ensure smooth daily coordination within a luxury hospitality environment. Key Responsibilities Include but Are Not Limited To (Office |Restaurant | Financial | Boutique | Guest House Administration) General Administration & Communication Maintain an in-depth knowledge of the Estate, its offerings, and wine portfolio Manage reception duties, including email correspondence, call screening, and guest or client enquiries Coordinate diaries, meetings, and the driver delivery / collection schedule Prepare and distribute internal communication, notices, and updates Oversee office supplies, consumables, and general upkeep Maintain and update departmental records, SOPs, and information on the shared server Restaurant Administration Handle restaurant reservations and ensure accurate communication of bookings and special requirements Compile and circulate function sheets for internal coordination Support hospitality events and assist with updates on digital dining platforms Load special events and relevant details on Dineplan Financial & Boutique Administration Process POS transactions, reconcile weekly cash-ups, and manage petty cash and deposits Prepare supplier consignment reports and submit invoices to Accounts Train boutique staff on POS, product knowledge, and service standards Conduct stock counts, monitor levels, and process supplier orders Maintain and update product and pricing information on Micros Guest House Administration Coordinate bookings and guest communications with Events and Perfect Hideaways Ensure reservation details are accurately captured and managed Arrange purchasing of amenities and oversee property readiness prior to guest arrivals Conduct check-in and check-out procedures and manage inventories Report maintenance issues or damages promptly Criteria Proven administrative experience within a hospitality or luxury environment Excellent organisational and communication skills Strong attention to detail and confidentiality in handling information Ability to multitask and work effectively under pressure Proficiency in MS Office, POS systems (Micros), and reservation platforms

Package & Remuneration

Monthly