Hospital Senior Secretary

LIFE Healthcare Group; Gqeberha; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A healthcare facility in Gqeberha is seeking a Hospital Senior Secretary to provide full secretarial and administrative support to the Hospital Manager and Management Team. The ideal candidate must have a Matric plus Secretarial Diploma and minimum of 4 years of experience in a similar role. You will manage correspondence, handle enquiries, and maintain an organized filing system while ensuring attention to detail and professionalism.

Qualifications

• Minimum of 4 years Secretarial/Administration experience.
• Extensive proven training in and knowledge of MS Office.
• Accuracy and attention to detail are important.

Responsibilities

• Provide secretarial and administrative support to the Hospital Manager.
• Manage and maintain an efficient filing system.
• Handle telephonic enquiries and arrange meetings.

Skills

Attention to detail

Verbal & written communication skills

Problem-solving

Interpersonal skills

Education

Matric plus Secretarial Diploma

Tools

MS Word

MS Excel

MS PowerPoint

Job description

A vacancy exists for a Hospita l Senior Secretary based at Life St Georges Hospital, reporting to the Hospital Manager. This position is responsible for providing full secretarial and administrative support to the Hospital Manager and Management Team.

Critical Outputs

• Typing and formatting correspondence and documentation in MS Word (including month end reports)
• Document Control
• Managing and maintaining an efficient filing system
• Managing and answering telephonic enquiries
• Creating and updating relevant spreadsheets in MS Excel
• Designing and formatting presentations on MS PowerPoint
• Diary Management
• Arranging events
• Co-ordination and management of travel arrangements when necessary
• Ordering of stationery and office equipment
• Arranging meetings, conferences and functions – agenda, venue, technical equipment & catering
• Greeting guests for meetings
• Taking minutes at meetings
• Handling the administration process for Capital expenditure items
• Escalation of patient complaints and compliments to the necessary manager
• Assisting with Marketing activities
• Extracting and collating statistics
• Co-ordinating month end reports
• Interfacing professionally with internal and external customers
• Ability to deal with confidential information

Requirements

• Matric plus Secretarial Diploma / relevant equivalent qualification is a must
• Minimum of 4 years Secretarial / Administration experience
• Extensive proven training in and knowledge of MS Office is a pre-requisite
• Sound mathematical skills
• Accuracy, speed and attention to detail are important, as are good language and written skills
• Excellent interpersonal skills
• High level of professionalism

Competencies

• Problem-solving, analysis and judgement
• Attention to detail
• Resilience
• Engaging diversity
• Verbal & written communication skills
• Influencing skills
• Building relationships
• Customer responsiveness
• Organisational awareness
• Action orientation
• Excellence orientation
• Ethical behaviour

Fax [phone] Email [e-mail] Closing date Sunday, November 16, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.