Head Office Coordinator

Aflame; Alberton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A non-profit organization in Alberton is seeking a Head Office Coordinator to manage operations and support for the Persecuted Church. The role involves coordinating daily office functions and managing regional events. Ideal candidates are mature Christians with experience in office management and strong interpersonal skills, committed to supporting African Christians in their faith. Applications are welcomed until November 18, 2025.

Qualifications

• Mature and committed Christian with a passion for African Christians.
• More than 3 years in an Office Management position.
• Strong ability to manage own workload and prioritize.

Responsibilities

• Coordinate the day-to-day running of the Head Office.
• Supervise maintenance staff and coordinate office repairs.
• Support in creating and monitoring office budget.

Skills

Proficiency in MS Office

Interpersonal skills

Problem-solving

Attention to detail

Cultural sensitivity

Education

Bachelor’s degree/diploma in administration and management

Job description

AFLAM Enterprise NPC has the following vacancy that needs to be filled by January 2026

40 hours per week

WORK ENVIRONMENT

You will be working in the Regional Head Office, which consists of full and part‑time staff who engage in activities to support the Persecuted Church in Sub Sahara Africa (SSA) and Latin America. Through their activities they aim to raise awareness and prayer for the Persecuted Church and work with the local Church and other organizations as our partner.

PURPOSE OF THE ROLE

As the Head Office Coordinator within the Finance and Org Support Department, you are responsible for overseeing the smooth operation and efficiency of The Regional Head Office. This role involves a mix of administrative and organisational duties ensuring the office effectively supports the organisation’s overall goals. The Head Office Coordinator often acts as a central point of contact for internal and external stakeholders, fostering a positive and productive work environment.

LOCATION AND TRAVELLING

The role’s location is required to be in Johannesburg, South Africa. The role requires the applicant to be close to the office to attend to any office‑related requirements.

QUALIFICATIONS AND QUALITIES

• Mature and committed Christian with a passion for African Christians who live out their faith in difficult and sometimes hostile environments and situations.
• Bachelor’s degree/diploma in administration and management is preferred, but candidates with proven ability and experience are encouraged to apply.
• Experience of more than 3 years in an Office Management position.
• Culturally sensitive and good interpersonal skills to work with people from all cultures and backgrounds.
• Strong ability to manage own workload, prioritise and respond well under pressure.
• Proactive problem solver with good communication skills and meticulous attention to detail.
• Proficiency in MS Office (MS Excel, MS Word and MS Outlook), Microsoft Teams meeting setup and management.

KEY RESPONSIBILITIES

• Coordinating daily office operations (50%)
  • Coordinate the day‑to‑day running of the Head Office.
  • Supervise maintenance staff and coordinate all office maintenance and repairs.
  • Weekly/monthly inspection of the office for maintenance requirements.
  • Ensure compliance with all OHSACT and Security regulations.
  • Support in creating and monitoring office budget, in collaboration with Head Office finance, processing expenses and ensuring cost‑effectiveness in office operations.
  • Ordering and monitoring all office supplies.
  • Acting as a point of contact for internal and external communication, coordinating with various departments, and managing relationships with vendors and service providers.
  • Implementing Staff Travel Policy.
  • Process all staff travel requests for the regional team.
  • Manage the bookings with the service providers including flight, visa, accommodation, shuttle/taxi and travel insurance.
  • Support staff in timely visa applications with the respective embassy and provide regular updates.
  • Issue letters and documents for visas as required for travellers.
• Co‑ordinate all regional office events from start to finish.
  • Organise communications to all stakeholders well in advance for onsite and off‑site events.
  • Liaise with service providers and presenters.
  • Plan and organise year‑end event.

APPOINTMENT PROCESS AND HOW TO APPLY

Please apply for this position by submitting your CV/Resume and one A4 page that briefly outlines what you bring to this role and how God has prepared you. We also would like to receive references from your previous employer(s) and local church. Please ensure that your application reaches us at [e-mail] no later than 18 November 2025.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Non‑profit Organizations