Guest Relations Officer | La Residence

The Royal Portfolio; Stellenbosch; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A luxury hospitality company in Stellenbosch is seeking a Guest Relations Officer to ensure high-quality service and a welcoming experience for guests. The ideal candidate should have a minimum of 2 years in a 5-star hotel environment, excellent communication skills, and experience with Opera Property Management System. This position requires strong multitasking and time-management abilities, along with flexibility to work shifts. South African citizenship is advantageous.

Qualifications

• At least 2 years' experience in a 5-star hotel environment.
• 2 years' experience in a Front Desk role.
• Degree or Diploma in Hospitality Management.
• Knowledge of Property Management system Opera at Operator Level.
• Computer literate with Microsoft Office skills.
• Excellent written and verbal communication skills.
• Proven job reliability and attention to detail.
• Ability to multitask and work under pressure.
• Leadership qualities and ability to take initiative.
• Must be flexible and willing to work shifts.

Responsibilities

• Deal with Guest queries and arrange necessary assistance.
• Provide information about attractions and services.
• Prepare for Guests’ arrival and special requests.
• Monitor booking system, Opera and manage Guest profiles.
• Deliver daily hotel services accurately and timely.
• Manage reservations for restaurant, tours, and transfers.
• Answer and screen incoming calls.
• Maintain communication with all hotel departments.
• Assist with ad hoc duties as requested.
• Prepare Guests for departure with transport and necessities.
• Live and breathe the company's Vision, Purpose and Values.

Job description

La Residence’s Guest Relations Officer needs to demonstrate the highest level of courteous and efficient service, to ensure our Guests feel welcome and that their needs will be attended to at all times during their stay. The GRO builds strong relationships with our Guests, constantly striving to live up to our purpose, which is "To give our Guests a complete experience and a perfect stay".

RESPONSIBILITIES

• Deal with Guest queries (via phone, email and in person) and arrange assistance as necessary
• Provide Guests with information about attractions, facilities, services, and activities in and around Franschhoek & Stellenbosch
• Prepare for Guests’ arrival a day before the time, making note of any special requests
• Monitoring our booking system, Opera and manage the Guest profiles and relay any information to other departments
• Deliver day to day hotel services : wake-up calls, printing newspapers, day sheets, welcome letters, weather cards, bills etc. (and ensuring they are handled timeously and accurately)
• Managing reservations for restaurant, tours and transfers
• Answer and screen all incoming switchboard calls and deal with individual requests, messages and queries from Guests
• Liaise regularly with agents on Guest experience on property
• Maintain communication with all other hotel departments
• Assist with ad hoc duties as requested by colleagues and Management
• Daily itinerary review to ensure bookings are confirmed, preferences shared with departments and service providers
• Prepare Guests for departure, offering assistance with transport, flight confirmations, boarding passes, luggage packing and wrapping, storage, car cleaning where applicable, breakfast packs, etc.
• Live and breathe the company's Vision, Purpose and Values statement.

REQUIREMENTS & QUALIFICATIONS

• Must have at least 2 years’ experience in a 5
• Hotel environment.
• Must have at least 2 years’ experience in a Front Desk role.
• Degree or Diploma in Hospitality Management.
• Knowledge of Property Management system Opera at Operator Level.
• Computer literate with working knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook.
• Demonstrate excellent written and verbal communication skills.
• Proven job reliability, diligence, dedication and attention to detail.
• Ability to multitask with excellent time-management.
• Ability to work under pressure with strong admin skills.
• Ability to take initiative and make judgement calls.
• Ability to take the initiative and be a leader.
• Must be flexible and willing to work shifts.

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio.

South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document.

Please note it is a condition of employment, that all staff undergo a pre-employment polygraph test.