Grv Clerk

Heidelberg Electrical Ltd; South Africa; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading electrical company in South Africa seeks a GRV Clerk to manage incoming goods, verify deliveries, and maintain inventory records. The ideal candidate will have Grade 12 education, strong numeric skills, and customer service experience. This role ensures smooth operations in supply chain management, contributing to efficient stock handling and distribution.

Qualifications

• Grade 12 plus related experience required.
• Ability to communicate in English and local language preferred.
• Must possess above average numeric skills.

Responsibilities

• Manage and process incoming goods and verify deliveries against purchase orders.
• Update goods receiving vouchers on the system and label stock.
• Ensure stock received is dispatched to the floor for merchandising.

Skills

Communication in English

Above average numeric skills

Exceptional Customer service

Ability to work under pressure

Computer literacy

Education

Grade 12 plus 1 year related experience or minimum of 2 years related experience

Job description

Explore current opportunities for GRV (Goods Receiving Voucher) Clerks in Gauteng. These roles involve managing and processing incoming goods, verifying deliveries against purchase orders, and maintaining accurate inventory records. GRV Clerks play a critical part in supply chain management, ensuring smooth operations and minimizing discrepancies. Job duties include data entry, documentation, and communication with suppliers and internal departments.

Job Description

Description: To receive / return stock to and from Suppliers and / or other Stores. Updating of the goods receiving vouchers onto the system and labelling of the stock. Ensure stock received is despatched to the floor for merchandising.

Requirements

• Grade 12 plus 1(one) year related experience or minimum of 2 (two) years related experience
• Ability to communicate in English and preferably the dominant language spoken in geographical area
• Above average numeric skills
• Proven ability to provide exceptional Customer service
• Proven ability to work under pressure
• Must be computer literate
• Must be able to work shifts and weekends

Key Performance Areas

• Receive / IBT Stock
  • Ensure always a 2nd designated Cashbuild Employee present with receiving and / or dispatching of stock
  • Receive stock from Suppliers, correctly identify goods and physically balance to the Suppliers Invoice / Delivery Note and Cashbuild's purchase order.
  • Complete proof of delivery note and hand to Supplier with required stamps.
  • Capture correctly on the IT system within prescribed time limits.
  • Ensure all invoices with discrepancies have been amended, endorsed, and signed off by the Supplier's representative as well as registration number of truck entered onto invoice.
  • Ensure all inter branch transfers (IBT'S) IN and OUT are processed within the set time period and that there are no discrepancies, and all relevant documentation is filed.

Stock Distribution

• Stock received must be cleared from the GRS office and merchandised within prescribed time limits of receiving the stock

Stock Labelling and Pricing

• Ensure all stock received without the SKU printed on the packaging is labelled with the appropriate SKU on the back of the product.
• Ensure that items with printed SKU's are correct and rectify any errors noted.
• Adherence to Cashbuild pricing policy
• Pending price changes to be actioned as per the Cashbuild Way

Supplier Claims and Corrections

• Ensure that all claims are validated with the Suppliers pick up slips or credit notes attached to the adjustment vouchers and authorised by the Store Manager.
• Ensure any corrections done have the required documentation attached and authorised by the Store Manager
• Supplier claims should not be raised unless stock is to be collected immediately.

Security Awareness

• Receiving gate not to be left unattended when opened
• Receiving stamp and Purchase Order delivery book must be locked in a lockable cupboard or drawer
• The GRS office door must always be locked when the GRS office is not in use
• Ensure the supplier truck crews do not loiter around the Store but remain at their trucks.

Ready for Business

• Ensure the GRS office is kept clean and tidy at all times
• Receiving area to be cleared of excess and damaged stock except for stock that needs to be returned to the Supplier
• Adhere to all Ready for Business and beyond my control processes

Customer Service

• Adhere to the Cashbuild dress code at all times
• Name badge to be displayed and visible at all times
• Assist with Supplier queries
• Provide exceptional Customer service to any Customer the GRS may deal with.

Safety OHSA Requirements

• Ensure the first aid box is only accessed by the authorised first aid person or Store Manager
• Ensure safety (OHASA) compliance within area of responsibility
• Report any concerns to the Store Manager.

Values

Integrity

• Complying with generally accepted standards in activities related to the position.
• keeps promises.
• creates realistic expectations.
• is sincere.
• handles sensitive information carefully.
• shows awareness of values, indicates when boundaries are crossed.

Accuracy

• Effectively handling detailed information and being consistently attentive to details.
• Works in an orderly fashion.
• Ensures that matters are handled in an orderly and accurate manner from start to finish.
• Prevents mistakes.
• Invests energy in checking his/her work for mistakes.

Client focus

• Identifying and actively responding to clients\' wishes and needs.
• Deals with clients in a friendly manner.
• Shows involvement in the client\'s problem.
• Makes clients feel welcome.
• Approaches the client\'s question with a can-do mentality

Personal development

• Being aware of one\'s own strengths and weaknesses: consciously working on personal development.
• Is focused on self-broadening and/or gaining more in-depth knowledge.
• Follows relevant training programmes and/or looks for opportunities to gain experience.
• Seeks and uses opportunities for personal development.
• Asks for feedback in order to learn