Girl Friday / Office Assistant – Construction Industry Krugersdorp, Gauteng

Jobs 4 All; Gauteng; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A local construction firm is seeking a proactive Girl Friday / Office Assistant to provide essential administrative support in their Krugersdorp office. The successful candidate will manage communications, coordinate schedules, and assist with documentation. Ideal for someone with 1–4 years of experience in an administrative role and proficient in Microsoft Office. Reliable transport and multilingual skills are beneficial.

Qualifications

• 1–4 years in a similar administrative, receptionist, or secretarial role.
• Experience in construction or technical industries is advantageous.

Responsibilities

• Provide high-quality administrative and clerical support.
• Greet visitors and handle telephone inquiries.
• Manage diaries and schedule meetings.
• Assist with preparing and tracking quotations and invoices.
• Monitor stock levels of office supplies.

Skills

Proficient in Microsoft Office

Professional verbal and written communication

Strong multitasking abilities

Attention to detail

Education

Matric (Grade 12)

Diploma in Office Administration

Job description

Girl Friday / Office Assistant – Construction Industry

Krugersdorp, Gauteng

Job Summary

We are seeking a proactive, organised, and professional Girl Friday to provide high‑quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations.

Key Responsibilities

• Reception & Telephone Handling: Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette.

General Administrative Support

• Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.

Scheduling & Coordination

• Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars.

Project & Supplier Liaison Support

• Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers.

Office Supplies & Inventory Control

• Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow.

Fleet / Site Vehicle Administration (if applicable)

• Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles.

Mail & Courier Handling

• Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently.

Ad Hoc Support & Task Coordination

• Handle various office support duties including errands, event setup, reporting, and logistics support for on‑site or off‑site activities.

Education

• Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.

Experience

• 1–4 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.

Computer Literacy

• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.

Communication & Interpersonal Skills

• Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors.

Organisational Skills

• Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast‑paced environment.

Driver’s Licence & Transport

• Own reliable transport and a valid driver’s licence are advantageous for errands, deliveries, or fleet coordination duties.