Function & Event Facilitator

St Cyprians; Cape Town; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A prestigious educational institution in Cape Town is seeking a highly organised Function & Event Facilitator to manage and support a vibrant school events calendar. This dynamic role requires at least 5 years of event coordination experience, exceptional organisational skills, and the ability to work collaboratively. The successful candidate will ensure seamless execution of various school events, showcasing a flexible approach and calm manner under pressure. An opportunity to significantly impact a community-focused environment awaits.

Qualifications

• Minimum of 5 years' experience coordinating events.
• Strong organisational skills and attention to detail.
• Clear, confident communication with various stakeholders.
• Flexible working hours including occasional evenings or weekends.
• Calm, solutions-focused attitude during changing plans.

Responsibilities

• Coordinating logistics and operational details of school events.
• Collaborating with staff and external suppliers.
• Managing venues, equipment, timelines, and bookings.
• Ensuring smooth operation during events.
• Handling event administration and feedback collection.

Skills

Event coordination

Organisational skills

Clear communication

Flexibility

Problem-solving

Education

Qualification in Event Management or Hospitality

Job description

Job Advert Summary

Helping our school moments run beautifully, calmly, and with care!

St Cyprian’s School is seeking a highly organised, people-centred Function & Event Facilitator to support the planning and smooth delivery of our vibrant school events calendar.

This role sits at the heart of school life — supporting assemblies, concerts, prize-givings, sporting and cultural events, parent functions, fundraisers, and staff gatherings. It is ideal for someone who loves logistics and people, thrives behind the scenes, and takes quiet pride in making things run seamlessly.

If you’re the kind of person who notices what others miss, keeps calm when plans change, and enjoys turning ideas into well-run experiences, we’d love to hear from you.

Minimum Requirements

What We’re Looking For

• A minimum of 5 years\' experience coordinating events (school, community, hospitality, or similar environments)
• Strong organisational skills and attention to detail
• Clear, confident communication and the ability to work with a wide range of people
• A flexible approach to working hours, including occasional evenings or weekends
• A calm, solutions-focused attitude — especially when plans shift

A qualification in Event Management, Hospitality, or a related field would be advantageous.

Why Join St Cyprian’s?

St Cyprian’s is a warm, values-driven school with a strong sense of community and tradition. Our events matter — they bring people together, celebrate achievement, and create shared memories. This role plays a meaningful part in shaping those experiences.

How to Apply

Qualified, interested candidates are required to upload:

• A detailed CV which includes a brief covering letter and current contact details of three referees
• A copy of ID
• Qualifications
• Answer the screening questions via our online application portal

Failure to meet the minimum requirements will result in disqualification. Only short-listed candidates will be contacted for further discussions.

Duties and Responsibilities

What You’ll Be Doing (in essence)

• Coordinating the logistics and operational details of school events from planning through to pack-up
• Working closely with staff, facilities, kitchen services, and external suppliers to ensure events are well prepared
• Managing venues, equipment, timelines, and bookings
• Being a calm, professional presence during events, ensuring things flow smoothly on the day
• Handling event administration such as documentation, contracts, and basic cost tracking
• Gathering feedback and reflecting on how events can be improved over time

This is a practical, hands-on role requiring flexibility, initiative, and a collaborative mindset within a busy school environment.